Administration Officer

About the role

We are seeking a highly organised and proactive Administration Officer to join our team. This role plays a critical part in supporting our administration and operations functions, delivering high-quality administrative support across the business and to a standard that meets or exceeds the client's requirements. You'll work closely with senior leaders and key stakeholders, contributing to efficient business operations.

Key responsibilities

• Provide administrative support to leadership team
• Prepare and distribute meeting minutes
• Support internal auditing, compliance and reporting requirements
• Maintain records, registers, and databases with accurate data entry
• Liaise with internal stakeholders, drivers, customers and suppliers
• Ensure accurate record keeping
• Prepare monthly reports
• Coordinate site caravans
• Assist with payroll administration processing during peak periods or leave coverage
• Assist with invoice processing

About you

• Previous experience in administration roles (essential)
• Cert III or higher qualification in Business Administration (desirable)
• Experience with payroll and accounts payable processes (desirable)
• Strong attention to detail and organisational skills
• Ability to work independently and manage multiple priorities
• Strong communication and problem-solving skills
• Positive attitude and team-focused approach
• Confidence learning new systems
• Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook, SharePoint)
• Experience with Employment Hero, Xero and SAP will be advantageous

About us

Foundation Civil & Mining Pty Ltd is a Gippsland based organisation that places a strong emphasis on their people and the community. With values which are focused on customer service, safety, environment, and quality, our organisation continues to grow their projects and client base.

Why Join Us?

• Supportive and collaborative team environment
• Flexible Work Hours
• Competitive remuneration
• Career development and progression opportunities

How to Apply

Your success is reflected in ours, so we are committed to being an employer of choice. For us, a diverse, inclusive, and enjoyable culture is the foundation for great work.

If you feel you have the above skills and experience, then we want to hear from you. You may not tick all the boxes, but if you have a great attitude and are willing to learn you could be the right fit for us.

People with diverse backgrounds and Aboriginal & Torres Strait Islander applicants are encouraged to apply.

Please send all questions and applications, including a resume and covering letter outlining your suitability for this role, to [email protected].

Applications close at 5.00pm on Friday 9th October 2026, however applications will be reviewed daily and this may be filled before the closing date.