Administration Officer

Job Summary

The Administration Officer is responsible for providing administrative support to ensure efficient office operations. This role oversees office administration, payroll coordination, accounting support, procurement activities, employee training administration, and compliance with relevant regulations. The position requires strong organizational skills, attention to detail, and the ability to coordinate effectively with internal and external stakeholders.

Key Responsibilities

The Administration Officer will be required to undertake the following duties:

• Record and maintain expense transactions and accounting-related documents accurately and timely.
• Support payroll preparation, salary processing, and employee compensation administration.
• Ensure compliance with tax regulations, including withholding tax requirements and related documentation.
• Coordinate the procurement of office supplies, equipment, and administrative materials.
• Manage office administration and ensure smooth day-to-day office operations.
• Coordinate employee training programs and prepare documentation for submission to the Department of Skill Development.
• Maintain employee records and support HR administrative activities.
• Liaise with external parties, government authorities, vendors, and service providers as required.
• Prepare reports, presentations, and administrative documentation for management.
• Support company activities and perform other duties as assigned by management.

Qualifications

• Bachelor 's Degree in Accounting, Business Administration, Human Resources, or a related field.
• Knowledge of accounting principles, taxation laws, and withholding tax regulations.
• Understanding of labor laws and employment-related regulations.
• Experience in payroll processing and administrative functions is preferred.
• Good organizational, coordination, and communication skills.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Ability to read and write English.
• Strong attention to detail and ability to handle confidential information.
• Able to work independently and collaboratively in a team environment.

Preferred Qualifications

• Experience in administration, accounting support, payroll, or HR administration.
• Familiarity with ERP, Payroll, or HR systems.
• Experience coordinating training programs and government-related submissions.
• Ability to manage multiple tasks and meet deadlines effectively.

Employment Benefits

• Social security
• Group insurance
• Provident fund
• Annual travel Trip
• Dental fee
• Bonus
• Diligence allowance
• Lunch fee
• Uniform
• Extra money for Chinese New Year, Dragon Boat, and Moon Festival

The Bank is required to collect personal information regarding criminal history in considering hiring individuals for such positions. Failure to give consent or withdraw consent will have an impact on employment consideration.