Administration Officer

Administrative Officer Job Description
Designation: Administrative Officer
Department: Administration
Reporting to: General Manager / Management
Location: Office / Factory
Job Purpose:
To manage day-to-day administrative activities, office facilities, employee support, records and coordination with various departments, ensuring smooth and efficient functioning of the organization.
Key Responsibilities

1. Office Administration

• Manage day-to-day office administrative activities.
• Coordinate housekeeping, security, maintenance and other support services.
• Monitor office supplies, stationery and other administrative requirements.

1. Employee Administration

• Maintain employee attendance and leave records.
• Coordinate joining formalities, employee documents and personnel records.
• Monitor punctuality, attendance and compliance with company rules.

1. Records & Documentation

• Maintain employee-related administrative documents.
• Ensure documents are properly filed and readily available when required.
• Assist in maintaining statutory and compliance-related records.

1. Security & Safety Coordination

• Coordinate security personnel and visitor management.
• Monitor access to office/factory premises.
• Assist in implementing workplace safety, fire-safety and emergency procedures.
• Report any security or safety concerns to management.

1. General Coordination

• Coordinate between Administration, HR, Accounts, Production and other departments.
• Assist management in organizing meetings, events and official activities.
• Handle general correspondence and administrative communication.
• Carry out other administrative duties assigned by management.

Key Performance Areas (KPA)

• Smooth day-to-day office administration
• Proper maintenance of employee and administrative records
• Attendance and leave record accuracy
• Timely procurement of office/admin requirements
• Effective vendor and facility management
• Office cleanliness, security and basic safety
• Timely resolution of administrative issues
• Compliance with company rules and procedures

Qualification & Experience

• Qualification: Any Degree / Diploma in Administration, HR, Business Administration or related field.
• Experience: Preferably 35 years of relevant administrative experience.
• Good knowledge of MS Office, Excel, email and documentation.
• Good communication, coordination and interpersonal skills.
• Ability to handle multiple administrative responsibilities independently.