Administration officer

IF is looking for an Administration officer - We are looking for an Administration Officer to be the key player in managing our back-office operations! This role is the essential hub that keeps the studio running smoothly. If you are highly detail-oriented, love keeping documents organized, and possess excellent coordination skills, this is the perfect role for you!

What We’re Looking For:

• Educational Background: Bachelor’s degree in any field.
• Detail-Oriented: Highly meticulous, attentive to detail, and precise when handling numbers, contracts, and documents.
• Coordination & Teamwork: Excellent interpersonal and coordination skills, with the ability to work smoothly across diverse teams.
• Software Proficiency: Highly skilled in Microsoft Office (basic knowledge of Adobe Photoshop or Illustrator is considered a plus).
• System Knowledge: Familiarity with document control systems or quality management systems.
• Communication Skills: Excellent communication skills—fluent in Thai with a fair command of English.
• Industry Interest: A strong interest in architecture, design, or the creative industry will make working here even more enjoyable.

What You’ll Do:

Document & Contract Management

• Quotation & Contract Accuracy: Assist in reviewing and ensuring the absolute accuracy of company quotations and contracts before they are finalized.
• Project Documentation: Manage and verify the accuracy of operational documents for various projects to ensure smooth workflows across all phases.
• Filing & Record Keeping: Create records, organize contract documents, and manage the office's document filing system so it remains systematic, accurate, and easy to access.

Coordination & Office Admin

• External Coordination: Act as the main point of contact to communicate and coordinate seamlessly with external parties, such as suppliers, vendors, partners, and clients.
• Appointment & Schedule: Schedule, track, and follow up on internal and external meetings, keeping all relevant parties updated.
• Reception Duties: Serve as the professional and welcoming first point of contact for guests visiting the studio.
• Office Support : Provide general administrative support to various departments as needed.

Why Join Us?

• Creative Workplace: Work closely with architects, designers, and strategists in a dynamic and creative environment.
• Real Impact: Your work is the backbone that keeps the company’s operations running smoothly, efficiently, and effectively.
• Learn & Grow: Gain deep, hands-on experience in administrative and coordination tasks within a design-oriented business.