Administration Officer

Type of contract

Full Time

Location

Kuala Lumpur, Malaysia

Service line

Administrative Support

Why join us

You don’t join Forvis Mazars by coincidence, you choose Forvis Mazars: a global school of excellence where you will be challenged to develop and grow. Come and write the rest of (y)our story with us – you’ll make friends along the way too. Forvis Mazars, Grow. Belong. Impact.

Key Responsibilities

• Perform general administrative functions, including filing and scanning for document digitalization.

• Manage front desk operations and ensure professional guest reception experience.

• Answer and direct all incoming and outgoing telephone calls in a courteous and appropriate manner.

• Monitor entrance authorization for staff and visitors to maintain office security.

• Greet and welcome guests/visitors promptly upon arrival.

• Assist in planning and coordinating conference calls and meetings, including booking records.

• Prepare dispatch clerk activities, distribute incoming mail (open and sort) and couriers to respective personnel.

• Arrange and monitor outgoing mail, record franking machine usage, and manage postal arrangements.

• Scan and disseminate letters/documents accurately and in a timely manner to the appropriate person in charge.

• Handle purchasing and receiving of office supplies and equipment, maintain service contracts for office equipment.

• Prepare and return stationery for new and resigned staff.

• Manage and control stock of office supplies (e.g., stationery).

• Follow up on requests or complaints related to office minor repairs and maintenance.

• Ensure the office environment is maintained in good condition.

• Assist in updating staff planning records.

• Manage any other tasks or clerical duties requested by the immediate superior from time to time.

Job Requirement:

• Fresh Diploma Graduate in Administration or equivalent in any area.
• Reasonable written and verbal communication skills
• Organised & attention to detail
• A team player and able to work independently
• An individual Open to learning & growth
• General knowledge of Microsoft products (Word, Excel etc).