Administration Officer

Agency Department of Health Work unit Adult Allied Health Team

Job title Administration Officer Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $79,664 - $90,824 Location Alice Springs

Position number 23732 RTF 359202 Closing 29/10/2026

Contact Officer Laurence Schubert on 0429 821 245 or [email protected]

About the agency http://www.health.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=359202

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective
Provide comprehensive, confidential, administrative coordination to the Adult Allied Health Team, including the Territory Equipment

Program under the guidance of the manager.

Key duties and responsibilities

1. Delivering coordinated administrative support including calendar and correspondence management, accounts payment and

reconciliation, procurement, and travel bookings.

2. Engaging professionally with internal and external stakeholders, including other Government agencies and non-government

organisations.

3. Providing secretariat support for meetings, including preparation and distribution of papers and formal minute-taking.

4. Managing general enquiries and liaising effectively with stakeholders to assist in the smooth operation of the division.

5. Coordinate all administrative aspects of remote travel, accommodation and logistical planning, with guidance from team members.

6. Maintaining robust administrative systems, electronic filing frameworks, asset registers, and ensuring alignment with NT Health

standards.

7. Supporting program reporting, data management, and quality assurance for Commonwealth-funded initiative.

8. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken in

order to ensure high quality, safe services and workplaces.

Selection criteria
Essential

1. Proven ability to work effectively in a team support role; with a high-level of personal motivation, attention to detail, sound judgement,

the ability to maintain confidentiality and a clear understanding of the need for tact and diplomacy.

2. Proven ability to provide organised and timely administrative and customer service support using initiative and flexibility.

3. Experience operating in a fast-paced environment with strong organisational and time management skills; with demonstrated ability

to prioritise tasks.

4. Sound knowledge in computer systems, records management and business systems, or the ability to obtain.

5. Knowledge and experience in delivering well-coordinated administrative support services; including document preparation, collation

and distribution, management of information and records; and developing robust work processes.

6. Demonstrated ability to work autonomously, with minimal supervision, as well as providing supervision to others.

7. Well-developed interpersonal, oral, and written communication skills, with a demonstrated ability to communicate professionally and

effectively at all levels and with people from diverse backgrounds.

Desirable

1. Certificate III in office administration or business.

Further information
Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice and

criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history. For

immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with blood or

body substances), check with contact person for requirements.