Administration Officer

Magic Enterprises is a proudly WA family-owned and operated automotive group with dealerships located throughout metropolitan Perth and regional Western Australia. As our business continues to expand, we are seeking an organised, reliable and detail-focused Administration Officer to join our busy automotive dealership in Dianella.

About the Role

This is a key administrative position responsible for ensuring vehicle sales, licensing, registration and settlement documentation is completed accurately and efficiently. The successful applicant will work closely with the sales, finance, stock control and management teams to ensure each vehicle transaction progresses smoothly from sale through to delivery.

Key Responsibilities

• Preparing and processing vehicle licensing and registration documentation
• Completing vehicle transfers through the Department of Transport WA
• Processing new and used vehicle sales paperwork
• Preparing contracts, tax invoices and settlement documentation
• Checking vehicle, customer and finance information for accuracy
• Coordinating licensing plates, registration papers and vehicle delivery documentation
• Processing trade-in and vehicle acquisition paperwork
• Managing vehicle stock records and maintaining accurate dealership systems
• Liaising with customers, sales consultants, finance providers and government departments
• Following up outstanding contracts, signatures, payments and licensing documents
• Filing and maintaining accurate electronic and physical records
• Assisting with general dealership administration when required
• Ensuring all documentation complies with dealership procedures and relevant WA requirements

About You

Ideally, you will bring previous experience in automotive administration, vehicle licensing or dealership operations, along with a solid understanding of WA vehicle licensing and registration processes. Your excellent attention to detail and commitment to accuracy will ensure all documentation and transactions are completed efficiently and correctly.

You are highly organised, able to manage multiple vehicle transactions and competing deadlines while maintaining a high standard of work. Strong written and verbal communication skills will allow you to build positive working relationships with customers, colleagues and external stakeholders.

Previous dealership administration or licensing experience is highly desirable; however, applicants with strong administration experience and a willingness to learn are encouraged to apply.

What We Offer

• A supportive and professional working environment
• Competitive remuneration based on experience
• Ongoing training and development
• Opportunities for career progression within the automotive industry

Ready to Apply?

If you're an organised and detail-oriented administrator looking to join a supportive and growing automotive dealership, we'd love to hear from you. Click Apply Now or email your resume directly to our Dealer Principal, Bata Jovanovic, at [email protected]

Please note only shortlisted candidates will be contacted.