Administration Officer (Contract Administration)

Responsibilities:

• Lead a small team in handling quotation and tender enquiries, preparing all related documents and coordinating relevant activities to ensure high-quality and accurate submissions
• Lead collaboration and communication with stakeholders to optimize tender strategies; manage tender opportunities from initiation to completion and track tender results for analysis and reporting
• Handle project administration and contract management, provide administrative support to superiors and the operations team to meet operational needs
• Ensure HR document submissions in compliance with contract terms and conditions
• Liaise with stakeholders on insurance, surety bonds and contract-related documents to ensure compliance with service contracts and agreements
• Manage incoming and outgoing correspondence, enquiries and complaints in a timely and professional manner
• Organize meeting schedules and prepare meeting minutes, monthly reports, forecast reports and analytical reports
• Perform ad hoc duties assigned by the direct supervisor

Requirements:

• Degree holder in Business Administration/Project Management/Horticulture or related disciplines with 3+ years supervisory experience
• Minimum 3 years’ solid experience in handling quotations/tenders and project administration
• A good team player with good problem-solving, analytical, presentation and negotiation skills, able to drive a high team performance
• Familiarity with AI utilization, proficiency in Microsoft Excel, PowerPoint, Word and Chinese Word Processing
• Excellent command of spoken and written English and Chinese, good technical writing and editing skills
• Good communication and interpersonal skills to deal with all levels of internal and external customers, vendors and stakeholders, and experience work in sizable company is a plus
• Able to work under pressure, detail-minded, independent and multitask to meet tight deadlines. Experience with projects management background is plus
• Candidate with more experience will be considered as Senior Administration Officer
• Please provide expected salary (must)

Other Benefits:

• Birthday Leave & Gift
• Discretionary Bonus
• Outpatient & Dental Subsidy
• Sports Subsidy
• Marriage Leave
• New Born Baby Gifts
• Training Sponsorship
• Office Party & Employee Events

Interested parties please send your full resume with availability, current and expected salary by clicking “Apply Now”.

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