Administration Officer (Contract)

Looking for a role where you can make a real impact? Join us and contribute to a supportive, collaborative workplace within a global organization.

Your responsibilities will include:

• Coordinate the preparation and dispatch of orders using local couriers and international delivery services
• Oversee the upkeep of all common areas, including conference rooms, to maintain a safe, clean, and organized environment that is always ready for use.
• Manage travel logistics and hotel bookings for both local and overseas offices, ensuring efficient and cost-effective arrangements for all business travel requests.
• Maintain an up-to-date inventory of HK office fixed assets, conducting periodic reviews to ensure accuracy and compliance with company policies.
• Manage purchasing of office supplies, stationery, and pantry items, and ensure quality, timely delivery, compliance and cost control.
• Assist in organising company events and staff activities
• Provide secretarial support to the General Manager and/or expat(s)
• SAP adminstration for HK, TW, SH invoices incl. HRA, I.T. etc.
• Handle ad-hoc tasks in HRA departments

We’re looking for a proactive, hands-on professional with:

• Bachelor degree, preferably in administration or related discipline
• Basic knowledge of Microsoft Office (i.e. Outlook, Word, Excel, Access)
• Good command of Cantonese, English and Mandarin both verbal and written
• 2-5 years of experience in Office Admin

What We Offer

• Hybrid work / flexibility
• Opportunity to gain exposure in a regional and international working environment
• A collaborative and supportive team culture
• Contract role with strong potential for permanent employment

Lubmarine, part of TotalEnergies, is a global leader in marine lubricants, delivering innovative solutions to the shipping industry worldwide. Join us and be part of an international team committed to safety, performance, and a more sustainable future.