Administration Officer Legal

Agency Department of Children and Families Work unit Legal Services

Job title Administration Officer Legal Designation Administrative Officer 4

Job type Full Time Duration Ongoing

Salary $79,664 - $90,824 Location Darwin

Position number 31078 RTF 359245 Closing 16/10/2026

Contact Officer Lauren Copley on 08 8999 1747 or [email protected]

About the agency Homepage | Department of Children and Families

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=359245

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Under the agency’s Special Measures recruitment plan eligible Aboriginal applicants will be granted priority consideration for this

vacancy. For more information on Special Measures plans, go to the OCPE website.

Primary objective
Working collaboratively within the Legal Services team to provide administrative and paralegal support to the Director and other staff

within the team, and administrative support to the Executive Director of the division.

Context statement
The Legal Services team sits within the Quality Assurance and Improvement division of the Department of Children and Families (the

Department). The team aims to effectively and efficiently ensure that the Department fulfils its obligations under relevant legislation, while

improving Executive oversight and the Department’s access to legal support. The team works in consultation with the Solicitor for the

Northern Territory and other external legal service providers.

Key duties and responsibilities

1. Provide administrative and paralegal support to the Director Legal Services, Executive Director Quality Assurance and Improvement,

and other staff within the team, including drafting correspondence and managing inboxes.

2. Provide support to Information Release Officers with respect to information release functions including undertaking searches for

information and reviewing records.

3. Provide paralegal support including maintaining legal advice databases, supporting agency coordination of litigation and providing ad

hoc support to lawyers within the Legal Services team.

4. Support the operation of Working with Children Clearance (WWCC) processes including the administration of requests for exemptions

and approvals.

5. Support recruitment processes and assist in the on-boarding of new staff members.

6. Ensure that all incoming enquiries including telephone and e-mail are answered promptly and appropriately.

Selection criteria
Essential

1. Previous paralegal or administrative experience, including experience in Microsoft programs and records management systems.

2. High level of motivation and initiative, with the ability to work independently at times with minimal supervision, in a busy work unit.

3. Well-developed interpersonal communication skills, with a proven ability to communicate professionally with a wide range of

stakeholders, across all levels of government, accounting for sensitivities and maintaining confidentiality.

4. Written communication skills of a level to provide assistance with day-to-day correspondence and support lengthier written work.

5. High level organisational skills and the ability to prioritise competing tasks to ensure work is completed within specified timeframes.

Desirable

1. Experience in government or legal writing styles.

Further information
The recommended applicant will be required to hold a current Working with Children Clearance notice and undergo a criminal history

check (a criminal history will not necessarily exclude an applicant from this position unless it is relevant criminal history).