Administration Officer | WFH

Key Responsibilities

• Publish, upload, scan, and accurately label project photos and documentation.
• Maintain digital filing systems and ensure company and job profile records are organized and up to date.
• Update and maintain project trackers, databases, and reporting tools.
• Prepare and distribute bulk email communications to strata managers and stakeholders as required.
• Match completed quotations with corresponding project photos and documentation for processing.
• Maintain and organize Dropbox folders and project records.
• Duplicate and prepare documentation for pricing and quotation purposes, including document snipping and formatting.
• Conduct data mining, data collection, and information verification activities.
• Provide administrative support to the Office Manager to assist with operational workloads.
• Support the CEO, Business Manager, Business Development Advisor, and Directors with administrative tasks and special projects as required.
• Ensure data integrity, confidentiality, and compliance with company processes.

Qualifications and Requirements

Preferred (Nice-to-Have)

• Experience working with Dropbox or similar cloud-based document management systems.
• Experience within property, strata, construction, professional services, or project-based environments.
• Exposure to CRM systems, project tracking software, or database management.
• Experience supporting senior leaders and executives.

Perks and Benefits

• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding on useful items like appliances, kitchenettes, etc.
• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Endless opportunities for career advancement
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• In-house psychiatrist available to support employees' well-being
• International career growth and connections
• Mental Wellness Employee Assistance program through Lifeworks
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Unlimited cash incentives for hired referrals
• We set you up for success with a company-provided PC/Laptop and fiber internet connection