Administration Officer (Permanent Part-Time)

About the role

Working closely with the Head Fitter and Executive General Manager, you will be the key connection between the Chinchilla Workshop and Head Office. This is a hands-on administration role supporting the day-to-day operations of our workshop, plant and machinery, field teams and Head Office. You will play an important role in keeping workshop administration, parts sourcing, plant records, documentation and staff support running efficiently.

Key responsibilities

• Managing workshop administration and the workshop email inbox
• Maintaining electronic and hard-copy filing systems and plant documentation
• Assisting with plant and vehicle records, inspections, servicing and repairs
• Coordinating services, repairs and technicians/subcontractors in conjunction with the Head Fitter
• Assisting with sourcing, ordering and quoting of parts
• Maintaining workshop stock levels and coordinating stocktakes
• Recording service sheets and plant hours
• Receiving deliveries and checking orders
• Arranging parts collection and other workshop requirements as needed
• Assisting with vehicle registrations and scheduling Certificates of Inspection (COIs)

About you

• Previous administration experience, preferably within the construction, civil, mining or transport industry
• Strong knowledge of plant, machinery and parts
• Experience ordering and sourcing machinery or vehicle parts
• Excellent organisational and time-management skills
• The ability to manage multiple priorities and meet deadlines
• Strong attention to detail and accuracy
• Good computer skills and confidence using Microsoft Office and other business systems
• Strong written and verbal communication skills
• The ability to build positive working relationships with employees, management, suppliers, customers and other stakeholders
• A practical, hands-on approach and willingness to assist where required

About us

Green Acres Group QLD is seeking an experienced and highly organised Administration Officer to join our Chinchilla Workshop team. We are a team where organisational skills, industry knowledge and the ability to keep things moving make a real difference to the efficiency of our workshop and operations.