Administration Officer - WA

About Us

We’re a privately held, family business competing against some of the biggest multinationals in the world. We are Australia’s No. 1 Pure Coffee Company*. Since 1947, we’ve been building brands into internationally recognised household names like Vittoria Coffee, Jarlsberg Cheese and Santa Vittoria mineral water. We are a fast-moving, innovative, market-leading business with a strong entrepreneurial culture. We only look at our competitors to ensure we can act differently.

We have an exciting opportunity for an Administration Officer to join our Western Australia branch, based in Bibra Lake. This is a great opportunity to become part of a successful family-owned business with offices across Australia, as well as New Zealand and Los Angeles. Working within a small and collaborative team, you will play an important role in supporting the day-to-day operations of the WA branch.

Operating in a dynamic entrepreneurial environment, your key goals will be to:

• Providing administrative support to the WA Sales and Management Team.

• Assisting with customer enquiries and order management.

• Preparing reports, spreadsheets, and presentations.

• Coordinating communication between sales, warehouse, and service teams.

• Maintaining customer records and databases.

• Supporting the efficient running of daily office operations.

• Assisting with projects and continuous improvement initiatives.

• Responding to internal and external enquiries in a professional and timely manner.

  About You:

• Previous experience in a similar administration role supporting a busy office or branch environment, preferably within the FMCG, food or beverage industry.

• Strong administration and organisational skills, including experience with debtor management and accounts-related processes.

• Excellent communication and customer service skills.

• Strong computer skills, particularly Microsoft Excel.

• Excellent attention to detail and the ability to manage competing priorities.

• Strong problem-solving skills and the ability to think laterally.

• Commercial awareness and a proactive, solutions-focused approach.

• The ability to identify issues early, take ownership and follow tasks through to completion.

• A highly motivated attitude and the ability to thrive in a fast-paced, entrepreneurial environment.

We Offer You:

• A competitive remuneration package.

• Generous staff discounts across our products.

• Weekly Friday catered lunches

• The opportunity to be part of a business that gives back to the community through its involvement with a number of major charities.

• A unique workplace culture built on strong family values.

Vittoria Food & Beverage is committed to developing and retaining highly talented people. If you are a self-driven, enthusiastic individual with a can do attitude then this is an opportunity is for you.

If you would like to work in one of the most successful and dynamic family owned Australian businesses, please apply now.

*Source: IRI Scan Data, Pure Coffee, Value Sales MAT to 04.04.25 (Dollars)