Administration Services Coordinator

Be the driving force behind a high-performing property services team.

At UnitingSA, our Property and Facilities team helps maintain safe, functional, and welcoming environments across our services. Behind every successful maintenance request, contractor engagement, and operational process is a strong administration function that keeps everything running smoothly.

We're looking for an organised and proactive Administration Services Coordinator to join our Property & Facilities team. In this pivotal role, you'll coordinate office administration, support maintenance operations, manage financial and invoicing processes, and act as the key contact for the Facilities Maintenance Service Centre.

If you're an experienced administrator who enjoys variety, problem solving, customer service, and being the go-to person for a busy team, we'd love to hear from you.

What You'll Be Doing

As the Administration Services Coordinator, you'll be responsible for ensuring the efficient day-to-day administration of Property Services while supporting maintenance operations across UnitingSA. You'll coordinate customer enquiries, schedule maintenance work, process invoices, maintain key systems and records, and provide administrative and financial support that enables the team to deliver high-quality services to clients and stakeholders.

About You

You are a highly organised professional who thrives in a fast-paced environment and enjoys working across multiple priorities. You have strong administrative skills, excellent attention to detail, and a customer-focused approach that allows you to build positive relationships with staff, clients, contractors, and suppliers.

You'll bring:

• Experience in office administration, coordination, or business support roles.
• Experience with invoicing, accounts administration, or financial processing.
• Strong customer service and relationship management skills.
• Experience coordinating schedules, work orders, or service requests.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• The ability to manage competing priorities and meet deadlines.
• A proactive mindset with a focus on continuous improvement.

Essential Requirements

• Relevant office administration qualification or equivalent experience.
• Current NDIS Worker Screening Check.
• Current National Police Clearance.
• Current First Aid and CPR Certificates or willingness to obtain.

Desirable

• Experience within property, maintenance, facilities, trades, or service-based environments.
• Understanding of maintenance systems, contractor coordination, or facilities management operations.
• Knowledge of accounting and bookkeeping principles.
• Experience with security administration systems.

About UnitingSA

UnitingSA is a not-for-profit organisation delivering aged care, housing, disability, mental health, community, and employment services across South Australia.

Every day, we work to support people to live with dignity, independence, and purpose. As our Administration Services Coordinator, you'll play an important role in ensuring our Property and Facilities teams can continue delivering safe, efficient, and responsive services that support our communities.

Why Join UnitingSA?

When you join UnitingSA, you're joining an organisation committed to supporting people to live their best lives.

Our benefits include:

• Salary packaging benefits to maximise your take-home pay.
• 17.5% annual leave loading.
• Ongoing learning and professional development opportunities.
• Access to an Employee Assistance Program.
• Supportive and collaborative team environment.
• Opportunities to contribute to process improvement and innovation.
• Meaningful work within a values-driven not-for-profit organisation.

Apply Now

If you're an organised and customer-focused administrator looking for a rewarding role with variety and purpose, we'd love to hear from you.

If you’d like to learn more about this opportunity, please contact Rachael Holman, Property & Facilities Administration Manager, on [0467 814 708](tel:0467 814 708) for a confidential discussion.

You can review the Job Description by following the prompts to apply.

We welcome applications from all community members, including Aboriginal and Torres Strait Islander peoples, culturally diverse backgrounds, and people with all abilities and diversities.

Employment screening checks will be conducted based on role requirements to ensure we maintain a safe and inclusive environment.

Don’t forget – you don’t need to tick every box! If this role speaks to you and you’re keen to make a difference, we’d love to hear from you.

To apply, please submit your application today. If you need assistance with your application, contact our Talent & Acquisition team on (08) 8440 2120 8440 2120).

Applications close: Wednesday, 4th November 2026.

Please note, UnitingSA may close this advertisement earlier upon finding a suitable candidate.

Our application process is mobile-friendly for your convenience.

Together, we're building stronger communities through quality services and support.