Administration Staff

About the role

This role involves handling daily administrative activities and ensuring all documentation is properly maintained. You will prepare, organize, and maintain company documents, records, and correspondence, including legal and corporate documents such as company deeds, licenses, certificates, and agreements. The position requires coordination with notaries, banks, government institutions, and other external parties regarding company administrative matters, as well as support for company bank account opening and maintenance.

Key responsibilities

• Handle daily administrative activities and ensure all documentation is properly maintained
• Prepare, organize, and maintain company documents, records, and correspondence
• Handle and maintain legal and corporate documents, including company deeds, licenses, certificates, agreements, and other legal-related documents
• Coordinate with notaries regarding the preparation, amendment, legalization, and collection of company legal and corporate documents
• Coordinate with banks, government institutions, notaries, and other external parties regarding company administrative matters
• Assist with the opening and maintenance of company bank accounts, including preparing required documents and coordinating with banks
• Monitor the validity and completeness of important company documents, licenses, and permits
• Perform data entry and maintain accurate and up-to-date administrative records
• Manage document filing, scanning, photocopying, and document archiving
• Prepare administrative reports and support data reconciliation when required

About you

• Minimum Diploma (D3) or Bachelor's Degree (S1) in Administration, Management, Business Administration, Law, or a related field
• Minimum 1–2 years of experience in administration or a similar position
• Experience handling legal/corporate documents and company administration is preferred
• Experience coordinating with notaries, banks, and government institutions is an advantage
• Experience in company bank account opening and banking administration is preferred
• Good knowledge of Microsoft Office, especially Excel, Word, and PowerPoint
• Strong attention to detail and good organizational skills
• Able to manage multiple tasks and work with deadlines
• Good communication and interpersonal skills
• Able to work independently as well as part of a team