Administration Support

Purpose of Position

The purpose of the Administration Support – Student Window is to deliver a professional first point of contact for the College and is responsible for providing administrative services across a broad range of activities to staff, students and parents, ensuring efficient operation of day-to-day activities.

Role

The Administration Support will work under the direction of the Office Manager and is responsible through them to the Business Manager. The role of Administration Support is to assist in the efficient operation of the College and provide friendly, professional and effective customer service within the College community.

Key Tasks

• Deliver a wide range of general administration support to ensure the smooth functioning of the College office and support services.
• Professionally manage incoming phone calls, emails and in person enquires. Providing timely and accurate information to staff, students, families and community members.
• Process and receive payments from students, families and community members for excursions, fees and other school-related costs in-line with school procedures.
• Provide day-to-day support to students, including addressing general queries and offering assistance as needed.
• Assist external service providers with administrative tasks and coordination as required, ensuring seamless service delivery within the College.
• Contribute to the successful planning and execution of school events and projects by delivering timely and accurate administrative support.
• Manage CSEF process
• Assist Human Resource Manager with staff absences recording on eduPay.

Key Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

HOW TO APPLY:

If you wish to apply for this position, please include the following in your application:

• A cover letter explaining your reason for applying.
• Current resume including the names and contact details of 2 references.
• Written or typed response to the 6 Key Selection Criteria listed above.

Applications close Sunday 4th October 2026.

Please apply via School Jobs Vic: https://www.vic.gov.au/school-jobs

Job Id: 1542697

If you require more information, please call (02) 6043 7500 6043 7500) or email [email protected]