Administration Support Officer/Financial Controller

Type Flexible employment type – Full time / Part time / Freelance

Location: Antwerp HQ Office, Lokeren Branch Office & Warehouse, Remote

Your Responsibilities As an Administration Support Officer / Financial Controller, you will play a key role in overseeing and financially monitoring the company’s ongoing operations. You will be responsible for managing the administrative financial flow of projects, including booking and matching invoices to purchase orders, as well as ensuring accurate and timely financial reporting & follow-up.

Your Main Responsibilities Will Include

• Processing and recording all incoming invoices, ensuring correct allocation to the respective projects and purchase orders.
• Preparing, issuing, and following up on outgoing invoices to ensure timely payments.
• Partnering with the Account/Project Management team to review, verify, and control purchase orders and outgoing project budgets.
• Collaborating with the external accounting firm on financial statements, reconciliations, and general financial management.

The Core Tasks Of Your Daily Job Include

• Recording and matching incoming invoices to the correct purchase orders, projects, and accounts.
• Preparing and issuing outgoing invoices, ensuring accuracy and timely delivery.
• Monitoring purchase orders and project budgets to ensure financial alignment.
• Supporting the Account Management team with monthly financial tracking and reporting.
• Liaising with the external accounting firm on financial statements, reconciliations, and reporting.
• Tracking and following up on outstanding invoices and payments.
• Maintaining and updating financial records and documentation.
• Assisting with general administrative duties, scheduling, and internal coordination tasks.
• Providing ad-hoc financial analysis and support to management when required.

About You

• You are someone with an eye for detail and are strict with numbers. You can point out inconsistencies quickly and think strategically to implement ways to eliminate occurring problems.
• You are a good communicator with strong soft skills, an entrepreneurial mindset and a team player who likes to work with a young, enthusiastic team
• Preferably have relevant experience in an agency environment.
• You are fluent in Dutch and English; French is a plus.
• You know your way around Office 365 and different financial programs (preferably have experience with Teamleader Orbit, Exact online and Rydoo).
• You like order and organisation.
• You have good stakeholder management, communicating effectively and confidently.
• An affinity for the events & festivals industry is a plus
• You are seeking a long-term commitment and want to grow quickly with the company

What We Offer

• You will receive a fixed term contract with a market competitive salary (freelance contract is possible).
• Direct contact with the Management team & strategic policy of the organization.
• You will be working financially on global projects & collaborations with top FMCG players.
• You will have growth opportunities within a fast-moving company holding full responsibility for your areas.
• You will hold ownership and autonomy to lead and monitor the company administration.
• You will have opportunities to access top events in the industry (Tomorrowland, Coachella, etc.) within project support.

Interested? Don't hesitate and contact us! Send Your CV & Motivation To [email protected]