Administration Technician- Human Resources

**REFERENCE: 254156-67

IMPORTANT: Effective immediately, full time permanent

DEADLINE TO APPLY: October 29, 2026

HOURLY SALARY RANGE: $27.78-$37.08

SCHEDULE: 8h30-4h30 or upon agreement with direct supervisor** JOB SUMMARY: UNDER THE GENERAL AUTHORITY OF THE COORDINATOR OF HUMAN RESOURCES SERVICES, THE TECHNICIAN WILL PERFORM VARIOUS ADMINISTRATIVE AND TECHNICAL TASKS SUPPORTING SELECT FUNCTIONS OF THE HUMAN RESOURCES DEPARTMENT, INCLUDING RECRUITMENT, SELECTION, ONBOARDING, EMPLOYMENT DOCUMENTATION.

Duties And Responsibilities

• Manage the full-cycle recruitment process from posting through to hiring.
• Revise job descriptions in collaboration with departments/services and ensure conformity with the Classification Plans.
• Prepare and post jobs online and ensure accuracy of information posted on the Applicant Tracking System (ATS).
• Communicate information about job postings with various stakeholders, including College employees, external applicants, the Support Staff Union (JACASPA), and the Placement Office as required.
• Determine the order of priority of internal applicants in accordance with the Collective Agreement rules.
• Coordinate the selection process including interviewing, testing, referencing and presenting offers.
• Act as HR representative and resource person on selection committees for the hiring of support and professional employees, ensuring a high level of professionalism and confidentiality throughout the selection process.
• Establish and maintain recruitment and employee files, ensuring accuracy, completeness, and confidentiality of records.
• Produce reports, statistics, and HR data extractions related to recruitment and staffing activities.
• Liaise with hiring departments, managers, and other stakeholders regarding staffing requests
• Administer files related to the hiring dossier, ensuring that all documents and files are saved and organized diligently.
• Support talent attraction initiatives, outreach activities, and employment marketing efforts as required.

General HR Administration, As Required

• Participate in the planning and coordination of employee events in collaboration with other college sector employees (New Employee Orientation, Wellness week, Employee Recognition, etc).
• Support the development, coordination, and promotion of employee wellness programs (e.g. Employee Assistance Program, Virtual Clinic, etc) and related initiatives that contribute to employee well‑being, working collaboratively with other college sector employees also responsible for employee wellness
• Prepare HR correspondence, employment-related letters, and administrative documentation.
• Train and guide department users for time reporting (vacation, sick, family responsibility, overtime). Run reports and reconcile entries.
• Process benefit enrollments, changes, and withdrawals. Serve as an internal resource for benefit inquiries from employees, insurance providers
• Process application for sabbaticals (Deferred and Anticipated), voluntary workload reductions and leaves of absence.
• Prepare and distribute seniority and status lists for Professional and Support employees in accordance with guidelines in the collective agreements
• Prepare Offers of Employment/Contracts and Confirmation of Employment letters
• Participate in continuous improvement projects and department initiatives
• Document work processes and update as needed
• Run HR data extraction reports as needed
• Various HR data entry and validation in Clara/Geremi system
• Other HR administrative or related tasks

Qualifications Education Diploma of college studies (DEC) in administration with an appropriate specialty or, in the officeautomation field, or a diploma or an attestation of studies that is recognized as equivalent by the competentauthority.

A DEC in Business Administration, Office, HR or Information Management, preferred.

Specific Requirements

• Advanced level of English
• Intermediate level of French
• Strong computer skills (e.g. M365 Office, Zoom, etc)
• Ability to interact with all stakeholders in a courteous, efficient, and service‑focused manner, including managing sensitive or challenging situations with confidentiality, tact and professionalism.
• Ability to prioritize and organize work efficiently and accurately
• Ability to demonstrate initiative through critical thinking and effective problem‑solving
• Demonstrate qualities aligned with a team approach mindset
• Ability to maintain confidentiality
• Knowledge of CLARA/GEREMI an asset

Testing May Be Required To Demonstrate Knowledge Of Word (intermediate)

Excel (intermediate)

French (Intermediate oral and written)

English (Advanced oral and written)

Knowledge of general HR principles and specific to the function