Administrations Assistant

RESPONSIBILITIES :

Pre-Meeting Actions.

1. Determine the date, time and place of the meeting.

2. Discuss and make the meeting agenda with the approval of Chairman, Secretary and management.

3. Ensure that the papers that will be brought to the meeting discussion are received.

4. Send the meeting file to the members of the Board / EXCO meeting at least 3 days before the meeting is held.

5. Hold a pre-meeting with Chairman, Secretary and management.

Actions During the Meeting.

1. Checking and updating the attendance list of Board Members / EXCO members to meetings.

2. Taking the minutes of the meeting.

Actions After the Meeting.

1. Hold a post-meeting.

2. Give early notification of the meeting results for the actions of the responsible party within 3 days after the meeting.

3. Prepare a decision letter for the certified meeting minutes to the relevant members of the meeting.

4. Prepare draft meeting minutes according to the prescribed format within 7 days and be able to prepare complete meeting minutes within 14 days.

5. Distribute meeting minutes no later than 5 working days before the next meeting.

6. Obtaining implementation feedback or meeting decision status to be presented in the next meeting.

Requirements:

• Degree/Diploma in any discipline.
• Preferably well experience in relevant regulatory background.
• Minimum working experience in related field or position.
• Liaising with Suruhanjaya Koperasi Malaysia and other institutions for appointments and meetings.
• Computer literate.
• Proficient in preparing minutes in Malay, English and Tamil.
• Good working attitude and self-discipline.
• Required language(s): Bahasa Malaysia, English and Tamil (preferably anyone who can read and write Tamil language)

Job Type: Full-time

Pay: RM1,500.00 - RM2,500.00 per month

Experience:

• taking and recording minutes: 1 year (Preferred)

Language:

• English (Preferred)
• Malay (Preferred)
• Tamil (Preferred)