Administrative Accounting Associate

We are a well-established, family-owned Chesapeake Bay restaurant looking for a mature, dependable and experienced Administrative & Accounting Coordinator to join our team.

This is a part-time, weekday position that is on location.

Compensation & Schedule

• $22–$28 per hour
• Part-time: approximately 20–25 hours per week
• Weekday daytime hours, prefferably mornings, with flexibility.

About the Position

This position will provide important administrative, accounting and management support for our restaurant. We are looking for someone who is highly organized, detail-oriented and comfortable working independently.

The ideal candidate will have experience with QuickBooks, accounts payable, vendor communication and general office administration, and will be someone our management team can rely on to keep important administrative details organized and on track.

Key Responsibilities

Accounting & QuickBooks

• Enter and organize invoices, receipts and other financial documents
• Must have QuickBooks expertise
• Assist with accounts payable and vendor statements
• Enter transactions and maintain accurate records in Positive Pay
• Assist with basic bookkeeping and accounting functions
• Reconcile information and identify discrepancies
• Prepare reports and P&L statements
• Maintain organized digital and paper financial records

Vendor Support

• Communicate with food, beverage, service and other vendors
• Maintain vendor files and contact information
• Track invoices, statements and outstanding items
• Assist with resolving billing discrepancies
• Help ensure invoices and paperwork are processed accurately and on time

Management Support

• Provide administrative support to the General Manager and management team
• Prepare and provide P&L statements
• Maintain and organize mail
• Follow up on outstanding administrative items
• Handle confidential information with discretion

Employee & Office Administration

• Maintain employee records and paperwork
• Assist with new-hire documentation and onboarding
• Assist with payroll if needed
• Maintain office supplies and administrative files
• Answer occasional phone calls and respond to routine emails

What We’re Looking For

• Previous experience in office administration, accounting, and bookkeeping
• QuickBooks experience required
• Strong attention to detail and excellent organizational skills
• Comfortable working with invoices, numbers and financial records
• Strong computer skills, including Microsoft Excel
• Professional and confident communication skills
• Ability to work independently and take ownership of responsibilities
• Dependable, trustworthy and discreet with confidential information
• Mature, responsible and professional approach to the workplace
• Restaurant, hospitality or small-business experience is a plus

Pay: $22.00 - $30.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

• Flexible schedule

Work Location: In person