Administrative and Facilities Officer

About the role

The Administrative & Facilities Officer is responsible for the effective management and coordination of the Company's building, facilities, supplies, and general administrative services. The position ensures that the workplace is safe, organized, properly maintained, and adequately supported with necessary supplies and administrative resources.

Key responsibilities

• Monitor the overall condition, cleanliness, safety, and proper maintenance of company facilities
• Coordinate building repairs, maintenance, and other facility-related concerns with contractors, suppliers, and service providers
• Monitor and report facility issues requiring immediate attention
• Coordinate preventive maintenance schedules for equipment, facilities, and other company assets
• Assist in processing monthly requests for office and pantry supplies, furniture, fixtures, and office equipment, including inventory monitoring and distribution to branches and departments
• Prepare and process requests and purchase requisitions for office and facility requirements
• Manage the issuance and monitoring of gate passes, visitor passes, and other access-related documents
• Coordinate with suppliers, contractors, building management, and service providers regarding administrative and facility requirements
• Create and process Job Orders, Job Contracts, and contractors' billing in the system, ensuring completeness and accuracy of supporting documents
• Prepare reports on supplies, facilities, maintenance activities, and other administrative matters as required

About you

• Bachelor's degree in Business Administration and Office Administration, or a related field
• At least 1–2 years of experience in administration, facilities management, office management, or a similar role
• Experience in building/facilities coordination is an advantage
• Good organizational and time-management skills
• Good communication and coordination skills
• Proficient in Microsoft Office applications, particularly Word and Excel
• Able to manage multiple administrative tasks and priorities
• Detail-oriented, reliable, and organized
• Can work independently and coordinate effectively with different departments and external service providers