Administrative & Import/Export Operations Coordinator

Administrative & Import/Export Operations Coordinator

(Manufacturing + Kawasan Berikat Bonded Zone Compliance + New Company Setup)

We are a mature Canadian company establishing a small manufacturing operation in Indonesia and seeking a detail‑oriented coordinator to help build our administrative, import/export, and bonded‑zone processes from the ground up. If you’re excited to be part of a new setup and make an immediate impact, this position offers a strong growth opportunity.

Position Overview

This role supports the establishment of a newly formed manufacturing operation, manages core administrative processes, coordinates import/export activities, and ensures full compliance with Kawasan Berikat (Bonded Zone) regulations. The coordinator works closely with production, warehouse, planning, quality, logistics partners, and government agencies to build and maintain compliant bonded‑zone workflows that directly support manufacturing material flow.

Key ResponsibilitiesNew Company Setup & Establishment

• Support company registration, licensing, and permit applications with Indonesian government agencies
• Coordinate initial operational setup for a manufacturing environment: facility zoning, bonded vs. non‑bonded segregation, vendor onboarding, and administrative systems
• Establish and maintain corporate records, compliance files, and renewal schedules
• Assist in developing SOPs and documentation workflows for a newly established bonded‑zone manufacturing operation

Administrative Operations

• Manage daily administrative tasks, document control, and organized filing systems
• Maintain accurate records for permits, bonded‑zone approvals, production‑related documentation, and compliance files
• Prepare internal reports and support coordination across production, warehouse, planning, and quality teams
• Handle communication with government offices, bonded‑zone authorities, service providers, and logistics partners

Import/Export Operations

• Prepare and review import/export documentation, customs declarations, and shipment data
• Coordinate with freight forwarders, customs brokers, and logistics partners to ensure timely clearance
• Track inbound raw materials, components, and outbound finished goods; resolve documentation or compliance issues
• Ensure accurate and timely submission of EXIM data through required systems

Bonded Zone Compliance (Kawasan Berikat — Manufacturing Focus)

• Support the setup and operationalization of Kawasan Berikat bonded‑zone processes, including production‑area zoning, bonded vs. non‑bonded segregation, workflow mapping, and compliant documentation flow
• Manage daily bonded‑zone activities: receiving, storage, movement, WIP tracking, production consumption, and release of goods for export
• Maintain accurate bonded‑zone inventory records for raw materials, components, WIP, and finished goods, aligned with production usage
• Apply duty and VAT exemptions for bonded materials and ensure compliant usage tracking tied to manufacturing consumption
• Monitor production processes involving bonded materials to ensure alignment with approved workflows and documentation requirements
• Support internal/external audits related to bonded‑zone operations, production material usage, and EXIM activities
• Ensure all bonded‑zone processes comply with regulatory requirements, permit conditions, and manufacturing operational standards

Qualifications

• 10+ years of experience in manufacturing administration, import/export operations, or bonded‑zone compliance
• Experience supporting the setup and establishment of a new company or new manufacturing operation, including licensing, permits, zoning, and operational readiness
• Strong understanding of EXIM documentation, customs processes, and Kawasan Berikat workflows
• Experience coordinating with production, warehouse, planning, and quality teams in a manufacturing environment
• High accuracy in documentation, inventory tracking, and material‑flow records
• Strong communication and coordination skills
• Customs/logistics certification is an advantage
• Fluency in Bahasa Indonesia (required)
• Fluency in English (required)
• Fluency in Mandarin (required)

Experience:

• Admin, import/export operations, or bonded‑zone compliance: 10 years (Required)

Language:

• Bahasa Indonesian (Required)
• English (Required)
• Mandarin (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person