Administrative & Operations Assistant

About the Role

LongTime Energy is expanding its Solar PV EPC business in Thailand and is looking for a proactive, organized and reliable Administrative & Operations Assistant to support our growing local team.

This is a hands-on and multi-functional role covering office administration, document management, team coordination, basic online platform operations and general business support. As our Thailand operation is still growing, we are looking for someone who is flexible, responsible and comfortable handling a variety of tasks while working closely with management and different departments.

Key Responsibilities

Office Administration & Coordination

• Support daily office administration and general operational activities.
• Manage office supplies, equipment, meeting arrangements, visitors, couriers and other office requirements.
• Coordinate with building management, suppliers and external service providers.
• Assist with basic purchasing, quotation collection and supplier follow-up.
• Support transportation, accommodation and business travel arrangements when required.
• Assist with company meetings, internal activities, exhibitions and business events.

Document & Information Management

• Organize and maintain company documents, contracts, records and administrative files.
• Manage both physical and electronic filing systems.
• Prepare and format basic letters, forms, reports, Excel files, Word documents and PowerPoint presentations.
• Follow up on documents requiring signatures, approvals or submission.
• Assist with data entry, information collection and document updates.

Basic Online Platform Operations

• Support the daily operation and maintenance of company online platforms, including recruitment, business and other relevant platforms.
• Upload and update approved company information, job postings, images, videos and other content.
• Monitor platform notifications, applications, messages and inquiries and forward them to the appropriate team.
• Maintain company profiles, contact information and other basic platform information.
• Collect and organize basic platform data and activity information.
• Assist with other simple platform management and content-uploading tasks when required.

Business & Team Support

• Provide general administrative and coordination support to Sales, HR, Finance, Project and Management teams.
• Assist Sales and Business Development teams with basic documents and information preparation.
• Support HR with interview arrangements and candidate coordination when required.
• Assist Finance with collecting invoices, receipts and supporting documents.
• Help Project teams organize basic project documents and information.
• Support communication and coordination between different departments.
• Follow up on assigned tasks and provide timely progress updates.

Management & General Support

• Assist management with schedules, meetings, documents, reports and presentations.
• Help collect and organize information requested by management.
• Coordinate routine matters with internal teams and external parties.
• Handle other reasonable administrative and operational tasks according to business needs.

Requirements

• Bachelor's degree or Diploma in Business Administration, Management, Communications or a related field.
• 1–3 years of experience in administration, office coordination, operations support or similar roles preferred.
• Strong fresh graduates may also be considered.
• Good organizational and time-management skills.
• Detail-oriented, responsible and able to follow up on tasks independently.
• Comfortable handling multiple tasks and changing priorities.
• Good working knowledge of Microsoft Word, Excel and PowerPoint.
• Comfortable learning and using different online platforms and business systems.
• Good communication and coordination skills.
• Native or professional-level Thai.
• Working-level English for daily communication, emails and basic business coordination.
• Chinese is not required.
• Experience in an international company, Solar PV, renewable energy, engineering, construction, EPC or other project-based industries is an advantage but not mandatory.

What We Offer

• Competitive salary based on experience and capability.
• Opportunity to join our Thailand operation at an early stage of growth.
• Broad exposure across administration, operations and business support.
• Opportunity to work closely with management and different departments.
• International and multicultural working environment.
• Career development opportunities as the Thailand organization expands.
• Social Security, public holidays and annual leave in accordance with company policy.

About LongTime Energy

LongTime Energy is an international renewable energy company specializing in Solar Photovoltaic (PV) EPC — Engineering, Procurement and Construction.

We provide integrated Solar PV solutions covering engineering, procurement, construction and project delivery. As our Thailand business continues to expand, we are building a strong local team to support our long-term growth in Thailand.