Administrative & Operations Assistant

We’re looking for a reliable, highly organized Administrative & Operations Assistant to support our small group of hospitality businesses in Revelstoke: Alfred’s, Spilt Milk Café and Roastery.

This is a varied, hands-on role for someone who enjoys creating order, working through a to-do list and helping a busy team stay on top of the details. The position will initially focus primarily on administrative support for Alfred’s, with the opportunity to take on responsibilities across all three businesses as the role develops.

The role

Your initial responsibilities will include:

• Processing and organizing supplier invoices
• Matching invoices to bank activity
• Reviewing, approving and processing daily sales summaries
• Entering and maintaining accurate information in Restaurant365
• Assisting with payroll processing and employee tip distributions
• Coordinating administrative aspects of employee onboarding
• Maintaining employee records and ensuring required information is collected
• Following established bookkeeping and administrative processes
• Identifying missing information or discrepancies and following up as required

The role will also include a variety of general administrative and operational tasks, which may include:

• Preparing documents, information sheets and other simple business materials
• Assisting with job postings and recruitment administration
• Drafting routine emails and employee communications
• Data entry, filing and general record keeping
• Receiving, organizing and recording merchandise or inventory
• Completing occasional local errands and coffee deliveries
• Helping coordinate short-term projects across the businesses
• Providing general administrative support to the owners as needs arise

About you

You might be a great fit if you:

• Are exceptionally organized, accurate and dependable
• Have strong attention to detail and take pride in completing tasks properly
• Are comfortable working independently and managing a varied task list
• Learn new software and processes quickly
• Communicate clearly and are comfortable asking questions when something doesn’t look right
• Can handle sensitive employee, business and financial information with discretion
• Are comfortable communicating professionally with employees, suppliers and other contacts
• Are willing to help with both administrative work and occasional practical, hands-on tasks
• Live locally and are looking for flexible, consistent part-time work

Experience with Restaurant365, bookkeeping, payroll, accounts payable or hospitality administration would be a significant asset, but it is not essential. Training will be provided for the right person.

A valid driver’s licence and access to a reliable vehicle would be an asset for occasional local errands and deliveries. Business-related mileage will be reimbursed.

Hours and compensation

• Approximately one day or 6–8 hours per week initially
• Some flexibility around when the hours are completed
• Potential for additional hours and responsibilities as the role develops
• $28 per hour

This role has the potential to grow into a central administrative position supporting all three businesses. We’re looking for someone who would be excited to learn how the businesses operate, build strong working relationships with our managers and gradually take ownership of recurring administrative responsibilities.

To apply, please send your résumé and a short introduction telling us about yourself, your availability and why you think this role would suit you to [email protected].

Applications will be reviewed as they are received.

Pay: From $28.00 per hour

Expected hours: 6.0 – 8.0 per week

Work Location: In person