Administrative & Operations Coordinator

About the Position

We are seeking an organized, detail-oriented, and versatile Administrative & Operations Coordinator to support the day-to-day operations of our business. This position involves a variety of administrative, financial, human resources, purchasing, and marketing responsibilities.

The ideal candidate is proactive, adaptable, comfortable working with multiple priorities, and willing to take on a variety of tasks to help keep our business running efficiently.

Key Responsibilities

Administration & Purchasing

• Create and process supplier orders and assist with purchasing activities.
• Provide general administrative support and assist with special projects as required.

Human Resources & Payroll Support

• Assist with human resources administration, onboarding, employee records, and related documentation.
• Provide payroll support, including gathering information, verifying records, and assisting with payroll processing.

Financial & Accounting Support

• Assist with financial audits, reconciliations, and record verification.
• Review transactions and documentation for accuracy and completeness.

Marketing & Communications

• Assist with advertising campaigns and promotional activities.
• Manage and update social media content across relevant platforms.
• Edit and prepare photos for advertising, social media, and other business materials.
• Create and distribute monthly newsletters to our customers.

General Responsibilities

• Provide support across departments as business needs require.
• Identify opportunities to improve administrative processes and organization.
• Perform other duties and special projects as assigned.

Qualifications & Skills

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Proficiency with computers.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Professionalism and discretion when handling confidential employee and financial information.
• A positive attitude, willingness to learn, and flexibility to take on a variety of responsibilities.

What We’re Looking For

We are looking for someone who takes initiative, and is comfortable moving between administrative work, financial support, employee-related tasks, and creative marketing projects. The successful candidate will play an important role in supporting the overall efficiency and success of our business.

To apply, please submit your resume along with a cover letter outlining why you believe you are a fit for the position.

Expected hours: 40.0 per week

Work Location: In person