Administrative & Operations Coordinator (Executive Support )

At New Beginnings, we are more than a service company—we are a people-first organization rooted in excellence, integrity, and purpose. For over 20 years, we’ve built a reputation for quality service while maintaining a workplace culture our employees genuinely value.

We are seeking a highly organized, proactive, and dependable Administrative & Operations Coordinator to support leadership and ensure the smooth day-to-day flow of operations.

This Role Is For Someone Who:

• Thrives in structure, organization, and follow-through
• Can manage multiple responsibilities without things falling through the cracks
• Communicates clearly and confidently
• Is detail-oriented, especially with numbers and documentation
• Takes initiative instead of waiting to be told what to do

Key Responsibilities

• Manage executive scheduling, emails, and follow-ups
• Oversee invoicing, billing accuracy, and submissions
• Track and coordinate property maintenance work orders
• Maintain organized files, reports, and documentation
• Communicate with clients, vendors, and internal teams
• Ensure tasks, deadlines, and operations run efficiently

What Success Looks Like

• Operations run smoothly and efficiently
• Invoices are accurate and submitted on time
• Communication is clear and proactive
• Leadership is supported and not chasing tasks
• Nothing falls through the cracks

Qualifications

• Previous administrative, office coordination, or similar experience
• Basic understanding of invoicing, billing, or accounting processes
• Strong organizational and time management skills
• Proficiency in Microsoft Office / Google Workspace
• Ability to multitask and prioritize effectively

Compensation & Growth

• Salary: $40,000 – $45,000 (based on experience)
• Paid holidays (including Thanksgiving & Christmas, with additional holidays)
• Performance-based growth opportunities

Why Join New Beginnings?

Our team consistently shares that this is one of the best work environments they’ve experienced. We foster a culture of respect, teamwork, and purpose-driven work where every role matters.

Pay: $40,000.00 - $45,000.00 per year

Work Location: In person