Administrative & Operations Executive

Responsibilities

Executive, Secretarial & Business Support (including Com Sec)

• Secretarial Support: Provide comprehensive secretarial and administrative support to Executives, including calendar management, travel arrangements, and high-level meeting coordination.

• Company Secretarial (Com Sec) Support: Assist in managing basic corporate secretarial documents; coordinate the preparation of board resolutions, statutory filings, annual returns, and maintain up-to-date registry records.

• Front-Desk Management: Manage front-desk reception, handle high-profile client inquiries, and direct incoming communications professionally.

Office, Facility & Daily Operations

• Logistics & Procurement: Oversee daily office logistics, including office supply procurement, inventory control, and supplier order tracking.
• Facilities Management: Supervise office facilities, handle coordinate repairs and preventive maintenance, and liaise with building management and vendors.
• Operations Support: Deliver dedicated day-to-day business operations assistance for the Operations and Finance team to ensure an organized and efficient workplace environment.

Ad-hoc Assignments

• Special Projects: Participate in and coordinate cross-departmental team projects, client-facing events, and administrative assignments as directed by supervisors.

Requirements

• Degree holder with a minimum of 1 year relevant experience

• Good knowledge of corporate secretarial law and familiar with Company Secretarial proceduresm Companies Ordinance, rules and regulations of regulatory bodies is an advantage

• Good computer skills, experience/knowledge in Microsoft Suite is an advantage

• Good command of both spoken and written English and Chinese, fluent in Cantonese is preferred

• Attention to detail with high degree of accuracy

• Independent and able to work under pressure

  Fresh graduate / candidate with lesser experiences will be considered for Associate role.

   
  We are offering :

• Basic salary with 13th month salary + discretionary bonus

• 5-day Wok; Flexible working hours (9:30am - 6:30pm / 10:00am - 7:00pm)

• Medical allowance

• 12-day Annual Leave and Birthday Leave

We offer competitive remuneration package with career advancement opportunity.
If you are interested, please send your full resume with current and expected salary and your portfolio via "Quick Apply"

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