Administrative & Operations Manager

Administrative & Operations Manager
Westminster Woods Camp & Conference Center
Location: Occidental, CA

Employment Type: Full-Time, Hourly

Compensation: $24–$30 per hour, depending on experience

Reports to: Executive Director

Position Overview
Westminster Woods is seeking a proactive, detail-oriented Administrative & Operations

Manager to oversee payroll, HR administration, and essential business operations.

Beyond managing day-to-day responsibilities, this role will help modernize our internal systems,

streamline workflows, and build efficient, repeatable processes that support the organization's

long-term sustainability. The ideal candidate is organized, tech-savvy, resourceful, and

motivated to improve how things work.

Key Responsibilities
Payroll & HR Administration

• Manage semimonthly payroll, timekeeping, employee records, and benefits

administration.

• Coordinate employee onboarding, offboarding, and HR documentation.
• Ensure accurate recordkeeping and compliance with California employment regulations.
• Support employee scheduling, PTO tracking, and payroll reporting.

Business Administration & Operations

• Oversee day-to-day administrative functions, vendor relationships, and office systems.
• Coordinate accounts payable, purchasing, expense tracking, and financial

documentation with accounting personnel.

• Maintain organized records, operational procedures, and internal controls.
• Provide administrative and operational support to leadership and department managers.

Systems & Process Improvement

• Identify opportunities to simplify workflows, reduce manual work, and improve

operational efficiency.

• Implement and optimize technology solutions for payroll, HR, scheduling, expense

management, and administrative functions.

• Develop standardized processes, documentation, and automations to improve

consistency and reduce reliance on individual staff knowledge.

• Train staff on new tools and processes to support organization-wide adoption.

Qualifications
Required

• 5+ years of experience in administration, payroll, HR, business operations, or a related

field.

• Experience processing payroll and managing confidential employee information.
• Strong organizational skills, attention to detail, and ability to work independently.
• Proficiency with Google Workspace, spreadsheets, and cloud-based business tools.
• Demonstrated ability to improve processes and implement efficient systems.
• Strong communication, problem-solving, self starter, and collaboration skills.

Preferred

• Familiarity with California payroll and employment regulations.
• Experience with Paychex, Gusto, ADP, Ramp, Bills.com, QuickBooks, or similar

platforms.

• Experience implementing software, workflow automations, or process improvements.
• Background in nonprofit, education, camp, or hospitality operations.

Compensation & Benefits Pay: $24–$30 per hour, depending on experience.

• Schedule: Full-time, 30-40 hrs/wk, hourly position.
• Benefits: Eligible full-time employees receive a benefits package that includes medical,

dental, and vision insurance, paid time off, paid holidays, and paid sick leave, subject to

applicable policies and eligibility requirements.

About Westminster Woods
Westminster Woods is a nonprofit camp and conference center nestled in the redwoods of

Sonoma County, California. Through outdoor education, summer camps, retreats, and group

experiences, we create opportunities for connection, learning, and personal growth.

We are committed to building a sustainable future for Westminster Woods and are looking for

someone excited to contribute to that mission through strong administration, thoughtful

problem-solving, and continuous improvement.