Administrative & Supply Chain Assistant - 2199

About the hiring company A robotics start-up operating in an international environment, inspired by an American culture focused on autonomy, accountability, and operational efficiency. Structuring administrative functions (Finance, HR), office management, and supply chain is a strategic priority to support the company's growth.

Key points of the role This is a versatile, cross-functional position combining administrative assistance, office management, operational coordination, and supply chain support. You will occupy a central role between internal teams, management, and external partners. We are primarily looking for a dynamic, proactive, and ambitious individual.

Main responsibilities

Office Management:

• Serve as the main point of contact for external service providers
• Organize onboarding for new employees
• Contribute to employee experience and internal organization

Administrative & Organizational Management:

• Manage day-to-day administrative tasks (documents, files, internal organization)
• Organize calendars, meetings, and travel arrangements
• Monitor contracts, quotes, and supplier/client documentation

Supply Chain & Operations Support:

• Track orders, procurement, and deliveries
• Coordinate communication with suppliers, carriers, and service providers
• Monitor stock levels, deadlines, and report discrepancies
• Maintain tracking sheets and operational KPIs

Team & Management Support:

• Facilitate coordination between administrative and operational teams
• Participate in structuring and improving internal processes
• Proactively suggest improvements in a constantly evolving environment

Financial & HR Support:

• Assist in tracking billing and payments related to operations
• Support HR administration (onboarding, administrative follow-up)

Required skills

• Excellent organizational and prioritization skills
• Interest or experience in supply chain, logistics, order management (ADV), or office management
• Versatility, autonomy, and initiative
• Comfortable with digital tools and tracking spreadsheets
• Strong interpersonal skills and service orientation
• Fluent English (written and spoken)

Nice-to-have

• Previous experience in a start-up or international environment
• Experience with ERP, CRM, or supply chain tools
• Passion for robotics
• Continuous improvement mindset and operational awareness

Education & background Training in administration, management, supply chain, logistics, or equivalent. Mindset, motivation, and potential are prioritized over diploma or experience.

Working conditions & benefits

• Dynamic, agile, and empowering environment
• Key role in administrative and supply chain structuring
• Opportunities for rapid growth into HR or supply chain management roles (depending on your interests)
• Salary: depending on profile and experience

Join an innovative company where your versatility and understanding of supply chain challenges will have a direct impact on overall performance and organization.