Administrative assistance

About the role

To provide administrative and clerical support to ensure the smooth daily operation of the company. Assist management and other departments with documentation, filing, data entry, coordination, and general office administration.

Key responsibilities

• Perform daily administrative and clerical duties, including filing, photocopying, scanning, and document management.
• Prepare quotations, invoices, purchase orders, delivery orders, and other business documents.
• Handle incoming calls, emails, correspondence, and customer enquiries.
• Maintain accurate records of company documents, transactions, and project files.
• Assist with data entry, report preparation, and updating company records.
• Coordinate with suppliers, subcontractors, customers, and internal departments.
• Assist in preparing tenders, submitting claims, and following up on project documentation.
• Monitor office supplies and arrange purchases when necessary.
• Support management with scheduling, meeting arrangements, and other administrative tasks.
• Perform other duties as assigned by management.

About you

• Minimum SPM or equivalent qualification; a diploma is an advantage.
• Basic computer skills in Microsoft Word, Excel, and email applications.
• Good communication, organizational, and time-management skills.
• Ability to work independently and as part of a team.
• Attention to detail and the ability to handle multiple tasks efficiently.