Administrative Assistant 2

Oversees internal office coordination and administrative support, by serving as the first point of contact in the office. Manages scheduling and event coordination for staff and leadership. Processes invoices, purchase orders, reimbursement, and expense reports while assisting with budget monitoring and financial tracking. Assistant with project and program support on administrative tasks. Assists with new employee onboarding. Performs other functionally related duties as assigned.

Minimum Qualifications

• High school diploma, GED, or state recognized equivalent.
• Three (3) years of customer service work experience in an office environment.
• Experience with budgeting and financial tracking.

Preferred Qualifications

• Associate degree preferably in business administration or related field.
• Experience working in higher education.
• Experience with a purchasing tracking system.

Knowledge, Skills, and Abilities (KSAs)

• Effective written and verbal communication skills, organizational skills, and decision-making abilities.
• Excellent interpersonal skills and have a “Customer Focus” attitude and delivery.
• Ability to effectively engage with team members when issues arise to ensure appropriate communication and develop effective resolution plans.
• Ability to meet deadlines and tackle emergencies and difficult situations.
• Ability to multi-task in fast paced environment.
• Ability to maintain budget and billing records.
• Skilled at designing or setting up manual and electronic files.
• Skilled at operating standard office equipment.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.

Requisition Number

PT0703925S

Date grant, position, or appointment expires (For Funds Available, Temporary, and Waiver of Posting

Special Instructions to Applicants

Applicant Instructions

Offer of employment is contingent on satisfactory completion of the University’s verification of credentials and other information required by law and/or University policies or practices, including but not limited to a criminal background check.
Mailed or emailed application materials will not be accepted.

Hours per week

40

Work Schedule

Typically, Monday – Friday, 8:00 AM – 5:00 PM

Advertising Copy

Full Time/Part Time

Full Time

Posted Date

08/19/2026

Close Date/Application Deadline

Open Until Filled

Yes

Review Begins

08/26/2026

Tentative Start Date