Administrative Assistant 3

Salary

$2,387.00 - $4,089.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

MVA/PAW/225204

Department

LDH-Medical Vendor Administration

Opening Date

08/25/2026

Closing Date

8/30/2026 11:59 PM Central

About this Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Join our team and play a key role in keeping essential operations running smoothly! The Administrative Assistant 3 supports the Fraud and Recovery Unit by coordinating daily administrative activities, processing mail and payments, and assisting with client inquiries. This position also provides valuable administrative support to the Economic Stability Section, making it an excellent opportunity for someone who is organized, dependable, and ready to make a difference.

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Provide administrative and clerical support to the Fraud and Recovery Unit and assist Program Managers with routine administrative duties.
• Prepare, review, proofread, edit, and distribute correspondence, reports, meeting materials, agendas, handouts, and other documents.
• Coordinate meetings, workshops, conference calls, and related logistics, including scheduling and maintaining the unit’s Outlook calendar.
• Maintain organized office files, records, inventories, and equipment; prepare supply requisitions and track related purchases and records.
• Process incoming and outgoing mail and documents, including receiving, date-stamping, classifying, copying, and distributing materials as appropriate.
• Answer and direct telephone calls, respond to inquiries, take messages, and coordinate with appropriate staff to ensure timely responses.
• Serve as a liaison between supervisors, staff, and Telecommunications to coordinate telephone system requests, repairs, additions, and related equipment or billing issues.

Position-Specific Details:

Location: Medical Vendor Administration / FS Fraud & Recovery (SNAP FRAUD & RECOVERY) / East Baton Rouge Parish

Appointment Type: This position may be filled as aProbationary appointment, Promotional appointment andJob appointment (temporary appointment that may last up to 48 months)

Cost Center: 3052130100

Position Number(s): 50689511

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education).Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Patricia Walker

[email protected]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement– State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others