Administrative Assistant 3 (contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Summary

Microsoft AI is hiring a junior-to-mid-level operations professional to help multiple health-focused workstreams stay organized and on track. This person will coordinate calendars, meetings, documentation, action items, team logistics, and administrative activities. The role suits someone with 3-5 years of experience who is highly organized, proactive, and comfortable supporting fast-moving teams.

Additional Details:

• Location: London, England
• Contract End Date: 30/06/2027
• Work Type: Hybrid (4 days a week)
• Pay Range: £113 - £123/Day (PAYE)
• Weekly Schedule: 40 hours

Key Responsibilities

Administrative Support

• Manage calendars and scheduling across multiple stakeholders
• Coordinate meetings across different time zones
• Handle meeting logistics and attendee communications

Project & Workstream Coordination

• Track action items and follow-ups
• Maintain documentation and meeting notes
• Ensure project owners have visibility into progress

Operations Support

• Assist with day-to-day operational tasks
• Support workflow improvements and team processes
• Help maintain organization across multiple workstreams

Team Logistics

• Coordinate team events and socials
• Support travel arrangements when required
• Manage general coordination activities

Communication

• Draft internal communications and updates
• Liaise with cross-functional stakeholders
• Ensure information is shared efficiently and accurately

Must-Have Skills

Experience

• 3-5 years in:

  • Administrative Assistant
  • Team Assistant
  • Operations Coordinator
  • Project Coordinator
  • Executive Support
  • Business Support roles

Core Competencies

• Complex calendar management
• Meeting coordination
• Action tracking and follow-up management
• Stakeholder communication
• Administrative support experience
• Strong organizational skills
• Ability to manage multiple priorities simultaneously

Technical Skills

• Microsoft Outlook
• Microsoft Teams
• Word
• Excel
• PowerPoint
• General Microsoft 365 proficiency

Behavioral Must-Haves

• Proactive mindset
• High attention to detail
• Strong ownership
• Comfortable working with ambiguity
• Positive and solutions-oriented approach

Nice-to-Have Skills

• Slack experience
• Startup experience
• AI/Technology industry exposure
• Supporting multiple teams simultaneously
• Event coordination experience
• Basic project management experience
• Experience in fast-growth organizations

Experience Level Guidance

Ideal Level

• 3-5 years of professional experience

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range

113 - 123 GBP daily