Administrative Assistant (3 months contract)

Primary Responsibilities

• Prepare, print, and maintain inspection reports and certificates.
• Update client and job information in the system.
• Organize and maintain departmental records and files.
• Prepare invoices and support billing administration.
• Process overtime records and administrative documentation.
• Dispatch reports to clients and maintain accurate records.
• Handle phone enquiries and direct requests to the relevant personnel.
• Coordinate with internal departments, affiliates, and clients on invoicing matters.
• Support payment follow-up and invoice reconciliation activities.
• Assist with general administrative duties and ad-hoc projects as assigned.

Requirements

• Minimum GCE 'N' Level, 'O' Level, NITEC, or equivalent.
• Proficient in Microsoft Office applications.
• Good communication and organizational skills.
• Able to work independently and as part of a team.
• Positive attitude and willingness to learn.