Administrative Assistant / Account Clerk

We are seeking a detail-oriented, reliable Administrative Assistant / Account Clerk to join our team. The primary focus of this role is to track down, organize, and prepare critical documents for systematic filing and compliance. If you love creating order out of chaos, keeping track of moving pieces, and ensuring nothing slips through the cracks, this role is perfect for you.

Key Responsibilities

• Finance Department Support: Responsible for project data verification.
• Document Retrieval: Actively follow up with internal team members and external partners to gather necessary records, receipts, contracts, and forms.
• Filing & Organization: Maintain, update, and manage both digital and physical filing systems, ensuring all documents are accurately categorized and easy to retrieve.
• Compliance Prep: Ensure all collected documents meet standard formatting guidelines and completeness requirements prior to final filing.
• Tracking & Follow-ups: Maintain a master log of missing documentation and systematically reach out to stakeholders to close outstanding gaps.
• Data Entry: Accurately log document metadata (dates, reference numbers, names) into our internal database.

Qualifications & Skills

• Experience: 1 to 3 years of proven experience in a bookkeeping / accounting clerk role, with an administrative support, document control, or clerical role is preferred.
• Tech Savvy: Proficient with cloud storage platforms (e.g., Google Drive, Dropbox, SharePoint) and basic spreadsheet tools (Excel/Google Sheets). Proficiency in Microsoft Office Suite, with advanced skills in Microsoft Excel (VLOOKUPs, pivot tables).
• Organization: Exceptional attention to detail and a high level of organizational skill.
• Communication: Strong, professional written and verbal communication skills for chasing down missing paperwork politely but firmly.
• Reliability: High level of discretion and trustworthiness when handling confidential or sensitive documentation.