Administrative Assistant -Accounting Office

Administrative Assistant – Accounting & Tax Office

McLaughlin & Associates, PLLC

807 Evans City Rd, Renfrew, PA 16053

McLaughlin & Associates, a well-established accounting and tax firm serving the Butler/Cranberry Township area, is seeking a detail-oriented Administrative Assistant to join our team. This is a great opportunity for someone organized, personable, and comfortable juggling multiple priorities in a fast-paced, client-focused environment.

Responsibilities

● Greet clients and answer phones in a professional, friendly manner

● Schedule and confirm appointments for accountants and tax preparers

● Prepare, organize, and process client tax documents and files

● Maintain accurate client records and filing systems (digital and paper)

● Assist with data entry into accounting/tax software

● Handle incoming and outgoing mail, scanning, and document management

● Support billing, invoicing, and basic bookkeeping tasks as needed

● Order office supplies and help maintain a clean, organized office

● Assist with special projects during tax season and throughout the year

Qualifications

● Associate's degree required; Bachelor's degree preferred

● 2+ years of administrative/office experience (accounting or tax office experience a plus)

● Proficiency in Microsoft Office (Word, Excel, Outlook)

● Experience with QuickBooks or tax software is a plus with CCH Access Tax

● Strong written and verbal communication skills

● Excellent organizational skills and attention to detail

● Ability to maintain confidentiality of sensitive financial information

● Ability to work efficiently under deadlines, especially during tax season

Pay

$35,000 – $50,000 per year, based on experience, plus performance bonus

Benefits

● 401(k)

● Healthcare assistance

● Performance bonus

● Supportive, team-oriented work environment

● Opportunity for growth within the firm

Schedule

Full-time, Monday–Friday, extended hours during tax season, Summer Hours Monday-Thursday

Location

807 Evans City Rd.

Renfrew, PA 16053

Butler/Renfrew/Cranberry Township, PA

To Apply

If you are interested in joining our team to contribute your skills in a dynamic environment where your efforts directly support our clients' financial success. We value energetic individuals who are eager to grow their careers while delivering top-tier administrative support.

Please submit your resume and a brief cover letter describing your relevant experience.

Pay: $17.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Professional development assistance
• Retirement plan
• Tuition reimbursement

Work Location: In person