Administrative Assistant (Admin and Finance)

• Prepare correspondence, notices, meeting agendas and minutes and other required documentation.
• Assist in processing invoices and work orders, issuing levy notices, monitoring outstanding payments, and sending arrears reminders and follow-ups.
• Track insurance, fire safety, lift registration, swimming pool compliance, and other regulatory requirements, including maintaining records and assisting with Strata Hub reporting.
• Manage shared inboxes, respond to routine enquiries, coordinate with clients and stakeholders, and follow up on pending requests.
• Handle scheduling, filing, scanning, data cleanup, and other administrative tasks to support daily strata management operations.
• Assist with training on Stratify, support data migration from Strata Master, and verify the accuracy and completeness of migrated records.
• Maintain accurate strata records, update databases, and organize digital files using Strata Master, FileSmart, shared drives, and other relevant systems.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field
• At least 1–2 years of experience
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Strong organizational skills with excellent attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Strong problem-solving skills and the ability to work independently as well as collaboratively in a team environment.
• High level of professionalism, integrity, and confidentiality when handling sensitive information.

Benefits:

• Additional leave
• Company events
• Free parking
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Career Progression Opportunities

Work Location: In person