Administrative Assistant (Administration)

CULTURE PROMOTION AND EVENTS OFFICE

Administrative Assistant (Administration) (Ref. 260818013-IE)

Duties

The appointee will be required to:

(a) provide administrative and clerical support to the Office to ensure smooth running and operations of the Office;

(b) assist in general office administration, repair and maintenance, student helper related matters, database management, web site updating and report compilation;

(c) assist in functions and projects including logistic and operational support in a customer services oriented manner;

(d) provide operational duties of the venues under the management of the Office in a customer services oriented manner;

(e) provide reception and counter services, handle general enquiries from students, staff, visitors and members of the public, and refer enquiries to relevant colleagues or units as appropriate;

(f) maintain proper and systematic record and filing of all documents of the Office;

(g) perform any other duties as assigned by the Director of the Office or his/her delegates.

The appointee will be required to work in rotation and beyond normal office hours when necessary.

Qualifications

Applicants should have:

(a) five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics;

(b) at least two years of solid and relevant experience;

(c) strong passion in art and culture;

(d) good interpersonal and communication skills;

(e) the ability to work independently, proactively, and to handle multiple tasks concurrently;

(f) a good command of written and spoken English and Chinese; and

(g) good knowledge of computer applications such as MS Word, Excel, Access, Adobe Photoshop,

FrontPage, Chinese word processing and basic knowledge of HTML webpage implementation.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 1 September 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics\_for\_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal\_opportunities\_diversity\_and\_inclusion/.