Administrative Assistant & Bookkeeper

BOOKKEEPER

EPIC / SMILE Inc. is a non-profit organization supporting individuals with disabilities through our Day and Residence programs and community services. We are seeking a professional, experienced, and detail-oriented Admin Assistant / Bookkeeper to support our financial, payroll, and administrative operations.

REQUIRED EDUCATION & EXPERIENCE

• Post-secondary education in Accounting, Bookkeeping, Finance, Business Administration, or a related field is required.
• A recognized certificate, diploma, or degree in Accounting/Bookkeeping is required.
• Extensive knowledge of bookkeeping, accounting principles, payroll, and financial administration is required.
• Previous professional bookkeeping and administrative experience required.
• QuickBooks and Pay works experience strongly preferred.
• Knowledge of Canadian payroll, GST/PST, WCB, benefits, pensions/RRSPs, union deductions, and government remittances is an asset.
• Strong computer, organizational, analytical, and problem-solving skills.
• Excellent attention to detail and ability to manage deadlines independently.
• Ability to handle confidential financial, payroll, and employee information with discretion.

KEY RESPONSIBILITIES

Bookkeeping & Payroll

• Process accounts payable, invoices, payments, deposits, and reconciliations.
• Maintain accurate general ledger records and prepare journal entries.
• Process payroll, deductions, remittances, ROEs, benefits, pensions/RRSPs, WCB, GST/PST, and union dues.
• Complete month-end procedures and investigate discrepancies.

Billing & Financial Reporting

• Prepare monthly billing for family services, lunch program, client services, repairs, mileage, and other services.
• Monitor accounts with receivable and outstanding balances.
• Prepare monthly Profit & Loss statements and other financial reports.
• Allocate expenses accurately and provide financial information to management.

HR & Administration

• Maintain employee and organizational records and documentation.
• Assist with benefits, pensions, WCB, government reporting, and general HR administration.
• Provide administrative support to management and program staff.

JOIN OUR TEAM

This position offers an opportunity to use your professional accounting and bookkeeping education and experience while contributing to an organization that makes a meaningful difference in the lives of individuals with disabilities and our community. If you meet the education and experience requirements and are looking for a meaningful role in a positive, team-oriented environment, we encourage you to apply.

To Apply:
Jackie Prowse, General Manager
EPIC/SMILE of St. Malo Inc.
Email: [email protected]
Phone: 204-347-5418 ext. 6

Pay: From $50,000.00 per year

Benefits:

• Dental care
• On-site parking
• RRSP match
• Vision care

Work Location: In person