Administrative Assistant Associate

Department Contact: Cheryl Mason-Herrera, 575-646-7523, [email protected]

Internal or External Search: External - Open to all applicants

Advertising Summary: The New Mexico Department of Agriculture (NMDA) works for the benefit of the state’s citizens and supports the viability of agriculture and affiliated industries. NMDA promotes food protection, a uniform, and fair marketplace, and global marketing and economic development; supports the beneficial use of natural resources; and works cooperatively with public and private sector entities. Opportunities for excellence abound, and NMDA staff dedicate themselves to proactive service in fulfilling the department’s mission. Each division plays an important role in carrying out the goals and objectives. Our rich agricultural history, culture, and traditions are addressed through new and innovative approaches using the latest in science, technology, and economic strategies. In New Mexico, we contribute to the safest and most affordable, and nutritious food supply on the globe.

NMDA is a constitutional agency organized under the Board of Regents of New Mexico State University (NMSU). This unique relationship creates efficiencies and opportunities for New Mexico’s food and agriculture sector as well as service and outreach opportunities for NMSU, making NMDA an integral part of the university. NMDA/NMSU is an equal opportunity employer.

Position Details Position Title: Administrative Assistant Associate

College/Division: New Mexico Dept of Agriculture

Department: 180001-NEW MEXICO DEPARTMENT OF AGRICULTUR

Location: Las Cruces

Offsite Location (if applicable): Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

FLSA Status : Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Contingent upon funding

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule Job Duties and Responsibilities: This position is the first-line receptionist. Duties include answering phones, transferring calls and taking messages, greeting customers, interacting with NMDA staff and the general public, travel reimbursements, reconciling PCard transactions, receiving and distributing mail and packages, creating and maintaining standard operating procedures, scheduling conference room reservations, monitoring office supply needs for the division, and working closely with Business Support Services on business-related matters. May perform additional duties as assigned.

Qualifications Required Education and Experience: High School diploma or higher degree.

Equivalent Qualifications Preferred Qualifications: Special Certification/Licensure Working Conditions and Physical Effort Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.