Administrative Assistant At BUSAC Fund

BUSAC Fund is a project funded by DANIDA, DFID, and USAID. It provides grants to associations and groups in the private sector to undertake advocacy actions: Advocacy actions that are expected to help remove bottlenecks and barriers to during business in Ghana.

Job Summary The Administrative Assistant will be responsible for performing administrative and office support duties for the BUSAC Fund team.

Responsibilities

• Perform a wide variety of clerical/secretarial, and operational support activities;
• Prepare interoffice communications, correspondence, requisitions, forms, etc
• Maintain records of expenditures, particularly relating to petty cash;
• Act as office receptionist; answering telephones, making reservations and appointments; receiving and responding to all levels of staff and the general public, providing information and assistance whenever possible
• Arrange and schedule a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites, and preparing materials needed at the meetings;
• Attend and participate in meetings and record minutes as required;
• Maintain accurate and detailed calendar of events, due dates, and schedules related to the assigned work unit or program and its services to ensure proper tasks and activities occur as scheduled;
• Order materials, supplies and equipment required for the smooth operation of the fund upon approval;
• Maintain records of purchase orders, invoices, inventories and logs as they arrive;
• Manage the daily diary of the Fund Manager;
• Prepare travel budget and itinerary; and
• Any other duties as required by the FMU

Professional Qualifications Qualification Required & Experience

• Must possess a minimum of HND Secretaryship

Personal Profile The applicant must:

• Not be more than 30 years of age;
• Have a minimum of 4 years of proven office management experience;
• Have a typing speed not below 60 wpm;
• Have good appreciation of financial accounting systems;
• Have good report writing and presentation skills
• Be Computer literate, and be skilled in the use of Microsoft Office Suite, the internet, and MS Outlook;
• Demonstrate initiative, enthusiasm, ability to multitask and plan own workload;
• Have good communication, interpersonal and team work skills;
• Be honest and trustworthy; and
• Have the ability to work under pressure to meet deadlines

Location: Accra

How To Apply For The Job Applicant should send their application clearly marked with the position with the following relevant supporting documents: Cover letter, most recent Curriculum Vitae, three referees with their contact information and salary history for the past 3 years to:

[email protected] Note: Those who do not comply with the necessary requirements will be rejected. Only shortlisted applicants will be contacted

Closing Date: 02 March 2013