Administrative Assistant – Back Office Operations

Company: Hype Telecom LLC
Location: Winter Park, FL, in person
Job Type: Full time, W2 employee, nonexempt
Pay: $18.00 per hour
Schedule: Monday through Friday, 8:00 AM to 5:00 PM, 40 hours per week with a one hour unpaid lunch
Reports to: Administrative Coordinator

About Hype Telecom

Hype Telecom is a telecommunications infrastructure company providing field services, data center smart hands, and maintenance support for network operators and technology companies in the United States and Latin America.

Position Overview

We are seeking an organized and detail oriented Administrative Assistant to support our back office operations. This role works directly with our Administrative Coordinator on billing support, contractor documentation, bookkeeping support, compliance records, and general office administration.

This position is ideal for someone who is precise with numbers and documents, follows procedures consistently, and takes ownership of routine tasks until they are complete.

Key ResponsibilitiesBilling and Accounts Receivable Support

• Compile monthly service records, tickets, and timesheets to support client invoicing
• Prepare draft invoices for review and track purchase orders, submissions, and payment status
• Follow up on outstanding invoices and missing client documentation

Accounts Payable and Expenses

• Collect, verify, and organize contractor and vendor invoices before approval
• Process expense reports and match receipts to transactions
• Prepare payment documentation for management approval

Bookkeeping Support

• Enter and categorize transactions in QuickBooks Online
• Attach supporting documents and assist with month end reconciliation
• Maintain organized financial records for the company’s accountant and tax filings

Contractor Documentation and Compliance

• Prepare onboarding packages for independent contractors, including agreements, W9 forms, and onboarding documents
• Track certificates of insurance, professional certifications, and expiration dates
• Support annual 1099 preparation

Corporate Records and HR Administration

• Maintain corporate, contractual, and compliance files in SharePoint
• Track renewal deadlines, including annual reports, business licenses, and insurance policies
• Assist with employee onboarding paperwork through our PEO

Office Administration

• Handle mail, office supplies, vendor coordination, and scheduling
• Prepare spreadsheets, reports, and correspondence as requested

QualificationsRequired

• At least one year of experience in administrative support, office administration, billing, or bookkeeping support
• Strong attention to detail and accuracy when working with numbers and documents
• Solid working knowledge of Excel, including formulas, filters, and basic data organization
• Proficiency with Microsoft 365, including Outlook, Teams, and SharePoint
• Clear written and verbal communication skills in English
• Ability to handle confidential financial and personal information with discretion

Preferred

• Experience with QuickBooks Online
• Experience with accounts payable, accounts receivable, invoicing, or independent contractor administration
• Background in telecommunications, IT services, field services, or construction
• Portuguese is strongly preferred; Spanish is also valued

Compensation and Benefits

• $18.00 per hour
• Paid time off
• Paid holidays
• Overtime only when approved in advance, paid at 1.5 times the regular hourly rate in accordance with federal law
• 90 day introductory period

Work Authorization and Conditions of Employment

Applicants must be legally authorized to work in the United States. Employment visa sponsorship is not available for this position.

Employment is contingent upon successful completion of a background check and the signing of a confidentiality agreement.

How to Apply

Please send your resume to [email protected] with the subject line “Administrative Assistant: Back Office.”

Target start date: October 05, 2026

Hype Telecom LLC is an equal opportunity employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

Employment with Hype Telecom LLC is at will.

Pay: $17.00 - $18.00 per hour

Expected hours: 40.0 per week

Work Location: In person