Administrative Assistant (Bilingual)

Job Summary

We are seeking a dynamic and organized Bilingual Administrative Assistant for the tax season to join our team! In this vital role, you will serve as the first point of contact for clients and visitors, manage daily office operations, and support various administrative functions with enthusiasm and professionalism. Your bilingual skills will enable seamless communication with diverse clients and team members, ensuring a positive experience for all. This position offers an exciting opportunity to contribute to a vibrant office environment while honing your organizational and customer service expertise.

Duties

• Greet visitors, answer multi-line phone systems, and direct calls with excellent phone etiquette
• Manage front desk responsibilities, including handling incoming inquiries and providing exceptional customer support
• Perform data entry, maintain filing systems, and ensure accurate record-keeping using Microsoft Office tools
• Assist with bookkeeping tasks using QuickBooks and support office management activities such as supply ordering and calendar coordination
• Handle confidential information with discretion, ensuring privacy and security at all times
• Support client communication efforts through professional correspondence in both languages
• Proofread documents for accuracy and clarity, ensuring high-quality output in all written materials

Experience

• Proven clerical or administrative experience in an office setting, demonstrating strong organizational skills
• Bilingual proficiency in [specify languages], with excellent verbal and written communication abilities
• Familiarity with QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook)
• Experience managing multi-line phone systems and providing exceptional customer service
• Strong computer literacy, including data entry, proofreading, filing, and handling confidential information
• Personal assistant or office management experience is a plus but not required
• Ability to prioritize tasks efficiently with excellent time management skills

Join us to be part of a lively team that values proactive problem-solving, clear communication, and a positive attitude. We’re committed to fostering an inclusive environment where your skills can shine while supporting our mission to deliver outstanding service every day!

Pay: $18.00 - $20.00 per hour

Work Location: In person