Administrative Assistant/ Bookkeeper

We are seeking a detail-oriented and personable Administrative Assistant / Bookkeeper to join a well-established organization in Knoxville. This role offers a unique opportunity to be involved in a variety of accounting, bookkeeping, and administrative functions while supporting a vibrant community-focused organization that hosts events throughout the year.

The ideal candidate will have bookkeeping and payroll experience, enjoy working with people, and thrive in a fast-paced environment during peak event seasons.

Key Responsibilities

Accounting & Bookkeeping

• Process and maintain accounts payable and accounts receivable records.
• Pay and track bills to ensure timely and accurate payments.
• Manage full-cycle payroll for about 20 employees using QuickBooks.
• Assist with quarterly reporting and financial documentation.
• Organize and maintain tax-related correspondence and records.
• Support grant tracking and reporting activities.
• Reconcile financial records and assist with invoice processing.
• Monitor incoming funds and maintain accurate records for major fundraising initiatives.
• Assist with suite lease administration and related financial tracking.

Administrative Support

• Maintain organized office records and filing systems.
• Handle membership renewals and related mailings.
• Assist with event administration and coordination.
• Communicate professionally with community members, tenants, vendors, and guests.
• Support daily office operations across seven facilities.
• Provide occasional support with museum store inventory tracking.

Qualifications

• Previous bookkeeping, accounting support, or payroll experience required.
• Experience with QuickBooks strongly preferred.
• Knowledge of accounts payable, accounts receivable, and payroll processing.
• Strong organizational skills with exceptional attention to detail.
• Comfortable working with spreadsheets and financial data.
• Ability to manage multiple priorities and deadlines.
• Friendly, outgoing personality with strong communication skills.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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