Administrative Assistant Bookkeeper

About the job

We are looking for an experienced in office Full Time Administrative Assistant Bookkeeper to support our day-to-day accounting team. For a Real Estate Business in Brooklyn Heights, Ohio. This is a direct hire position with standard in office business hours, Monday- Friday from 8:00 AM - 5:00 PM.

Key Responsibilities:

• File bank statements, tax documents, and other financial records.
• Distribute K-1s and tax returns to designated partners.
• Maintain individual and entity K-1 tracking spreadsheets.
• Processes city income tax returns, copying, scanning, mailing and updating the completion- tracking spreadsheet.
• Support accounts payable and utility invoice processing, including Avid scanning/processing and maintenance of utility account tracking records
• Log water and sewer charges on the tracking spreadsheet.
• Assist with the annual setup and entry of recurring invoices in AP and other miscellaneous annual setup entries.
• Assist with miscellaneous administrative/accounting projects and other small tasks as they arise.
• Working collegially with members of the Accounting Department helping with invoice management, and other tasks as assigned.
• Cover Front Desk when Office Administrator is out of Office.
• Manage check runs and process check requests.

Detailed Responsibility / Training list:

• Tenant Billing & Property Management Support
• Maintain/update occupied-vacant pro rata information Review property reports against master property lists to confirm completeness

Accounts Payable & Utility Support

• Maintain utility account records.
• Process electric and gas invoices in Avid.
• Log water and sewer charges on the tracking spreadsheet.
• Provide backup Avid processing for water, sewer, fireline and stormwater invoices as assigned.
• Scan partnership invoices received in the mail into Avid.
• Scan paid partnership invoices into the designated drive.
• Assist with annual setup and entry of recurring AP invoices and other annual setup entries.
• Process mid-month job check runs and track checks using established procedure.
• Process check requests and weekly overhead check runs.
• Stuff and prepare signed checks for mailing.

Accounting, Tax & Reporting Support

• File bank statements, tax documents and other financial records.
• Maintain tax return tracking spreadsheets.
• Distribute K-1s and tax returns to designated partners and maintain individual/entity K-1 tracking.
• Prepare and organize documentation for accounting and tax purposes.
• Create and maintain accounting-related spreadsheets.
• Process city income tax returns, including copying, scanning, mailing and updating the completion tracker.
• Run the summary check register, log Timberline and R365 payments and distribute the report according to the established procedure.

Document Review, Research & General Support

• Proofread documents and compare current-year contracts, reports and applications with prior-year versions.
• Enter and verify information in spreadsheets, budgets, reports, forms and applications.
• Research and locate prior-year records, invoices and payment information.
• Scan completed service request batches.
• Assist with miscellaneous administrative/accounting projects and detail-oriented tasks as assigned.

Skills & Qualifications:

• Associates or bachelor’s degree or higher
• Minimum of 3 years working in an office environment filling a variety of needs for in-house and off-site staff.
• Strong attention to detail and accuracy when entering, reviewing, and maintaining financial and property information.
• Strong Excel/spreadsheet, document management and general computer skills.
• Ability to work independently and to establish work priorities as they change during the workday.
• Maintaining a neat working environment and striving to complete daily work in a timely manner.

Immigration:

Applicants must be authorized to work in the United States without current or future employer sponsorship needed.

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Health savings account
• Paid time off

Work Location: In person