Administrative Assistant - Building Control

Job/FLSA Status: Full-Time, Non-Exempt

Reports to: Assistant Principal for Building Control

Position Summary: To perform clerical and organizational tasks that help the school run efficiently and serve as a backup for receptionist and other administrative assistants as needed.

Role Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft Office applications.
• Knowledge of basic office procedures and operation of office machines/equipment.
• Bilingual (English-Spanish) preferred.

Position Responsibilities

• Communicates effectively and courteously when interacting with staff, students, families, and visitors.
• Greets and directs staff, students, families, and visitors.
• Writes memos and emails to communicate with staff, students, families, and visitors.
• Prioritizes tasks and make decisions on behalf of the immediate supervisor.
• Maintains files, folders, and schedules in order so that an office runs efficiently.
• Creates and update spreadsheets.
• Prepares presentations and reports.
• Prepares and edits documents.
• Orders office supplies.
• Answers telephones and takes messages or transfer calls.
• Schedules appointments and updates event calendars.
• Arranges staff meetings.
• Handles incoming and outgoing mail and faxes.
• Prepares memos, invoices, or reports.
• Maintains databases and filing systems.
• Performs basic bookkeeping.
• Maintains confidentiality of student and staff records.
• Performs any other related duties when requested by the immediate supervisor.

Essential Skills & Experience

• Strong decision-making skills.
• Excellent interpersonal skills.
• Strong organizational skills.
• Strong writing skills (good grammar, accuracy, and professional in tone).
• Ability to learn new office technology.

Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: The noise level in the work environment is usually minimal.

Reporting to this position: N/A

Terms Of Employment

• 10-month work year as defined in the AFT/IFT Local 943 collective bargaining agreement.
• Starting wage between $23.00 - $24.15/hour, based on education and verified experience
• Illinois Municipal Retirement Fund (IMRF) pension;
• Sick, personal, and vacation days;
• 10+ paid holidays;
• Generous fringe benefits as provided by the current Local #943 Agreement;
• Annual performance evaluation.

Application Procedure: Apply online.