Administrative Assistant

Industry: Industrial Manufacturing

Job Title: Administrative Assistant

Reports To: Office Manager

Status: Full-time, Nonexempt (Hourly)

Hourly Pay: $23.00-$25.00 per hour, based on experience

Location Requirement: Local candidates only. This is an onsite position, and candidates must be located within approximately a 30-minute commute of Swedesboro, NJ.

About the Opportunity

Our client is a well-established industrial manufacturing company seeking a detail-oriented Administrative Assistant to support the day-to-day operations of the office. This role works closely with the Office Manager and provides support across AR/AP, data entry, customer service, and general office operations.

Position Summary

• Support AR/AP, data entry, and customer service for the office, working closely with the Office Manager on day-to-day operations.

Responsibilities

Responsibilities

• Process accounts receivable and accounts payable, including invoicing, payment application, and reconciliation.
• Enter and maintain accurate data across orders, inventory, and customer records.
• Complete and reconcile daily deposits.
• Answer customer calls and provide order, account, and product information.
• Assist with processing orders and prepare quotes as needed.
• Process outgoing mail and general sales inquiries.

Accountabilities

• Accuracy and timeliness of AR/AP records and data entry.
• Professional, responsive customer interactions.
• Follow-through on assigned tasks with minimal errors.

Qualifications

• High school diploma required; Associate's degree a plus.
• Prior AR/AP, bookkeeping, or data entry experience.
• Strong attention to detail and accuracy.
• Excellent customer service and communication skills.
• Proficiency in Microsoft Office; comfort learning new software.