Administrative Assistant

Administrative Assistant

About Del Toro Insurance

Del Toro Insurance is seeking an Administrative Assistant to support daily office operations and help create a smooth, professional experience for clients and team members. This role is ideal for someone who is highly organized, detail-oriented, and comfortable managing multiple priorities while providing dependable administrative support.

The Administrative Assistant plays an important part in keeping the office running efficiently, maintaining accurate records, and supporting communication across the team. This position offers the opportunity to contribute to a collaborative environment and grow within a stable, service-focused organization.

Key Responsibilities

• Provide day-to-day administrative support to office staff and leadership
• Answer and route incoming phone calls in a professional and courteous manner
• Greet clients and visitors and assist with general inquiries
• Maintain, organize, and update physical and digital files, records, and documents
• Prepare correspondence, reports, forms, and other administrative materials as needed
• Schedule appointments, meetings, and follow-up activities
• Monitor office supplies and coordinate ordering as necessary
• Assist with data entry and ensure information is accurate and up to date
• Support internal communication and help coordinate office activities
• Handle incoming and outgoing mail, email, and other communications
• Assist with basic clerical tasks such as scanning, copying, and document preparation
• Help maintain an organized, efficient, and welcoming office environment

What You’ll Accomplish

• Help improve the efficiency and organization of daily office operations
• Ensure administrative processes are completed accurately and on time
• Contribute to a positive client experience through responsive and professional support
• Provide reliable coordination that helps team members stay focused on business priorities
• Support a well-structured office environment that enables strong service delivery

Required Qualifications

• High school diploma or equivalent
• Previous experience in an administrative assistant, office assistant, receptionist, or similar support role
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office and general office systems
• Accurate data entry and recordkeeping skills
• Ability to manage multiple tasks and meet deadlines
• Strong attention to detail and a high level of professionalism
• Ability to work independently and as part of a team

Nice to Have

• Experience working in an insurance, financial services, or professional office environment
• Bilingual communication skills
• Familiarity with office scheduling systems or customer management software
• Experience supporting client-facing teams

Work Environment

• Office-based role supporting daily administrative and operational functions
• Regular interaction with clients, team members, and leadership
• May involve extended periods of sitting, computer work, and phone communication

Growth Opportunity

This role offers the chance to build strong administrative and operational experience within the insurance industry. Team members in this position can expand their skills in office coordination, client service, and business support while contributing to the continued success of Del Toro Insurance.

Team Culture

At Del Toro Insurance, teamwork, professionalism, and service are central to how work gets done. The Administrative Assistant will join a team that values reliability, collaboration, and a strong commitment to supporting both clients and colleagues.