Administrative Assistant

Key Responsibilities General

• Provide general office support including answering phones, and managing email correspondence, meetings with

suppliers.

• Maintain filing systems, both physical and electronic.
• Order office supplies and maintain inventory.
• Ensure office equipment is functional and coordinate repairs if needed.
• Schedule appointments, meetings, and conference calls for the team.
• Assist with data entry tasks, maintaining accurate records and databases.
• Provide general administrative support to various departments as needed.

Role Specific

• Review of agreements – using applicable checklists.
• Follow up with clients for Agreements – keeping a record of what has been received, what is pending and what is under

review.

• Ensuring all licenses, insurance and legal documentation are filed and up to date across all tenable offices.
• Keeping record of what projects have been won – and saving key information such as client details, scope of work and

fee amount.

• Internal follow ups with department heads, ensuring a Project Start Up Form has been completed for each project.
• Liaise with our preferred travel agency to assist with flight and hotel bookings as and when required.
• Preparation of letters as and when required.
• Provide department heads with requested data as and when required.
• Contribute towards achieving the department KPI's.

Qualifications & Skills

• Education: Diploma or a degree or certification in business administration or a related field is a plus.
• Experience: 2-4 years of experience in an administrative or office assistant role preferred.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Communication: Strong verbal and written communication skills.
• Organization: Excellent organizational and multitasking abilities, with attention to detail.
• Problem-Solving: Ability to handle multiple tasks simultaneously and prioritize effectively.
• Team Player: Collaborative and works well within a team environment.
• Discretion: Ability to handle sensitive and confidential information.
• Advanced level of English – Speaking, Writing and Reading