Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth day-to-day functioning and providing exceptional support to our staff and clients. Your energy, attention to detail, and proactive approach will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to excellence.

Responsibilities

• Manage front desk duties, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Handle data entry tasks accurately within spreadsheets and database systems such as QuickBooks, ensuring all records are up-to-date and well-organized
• Coordinate calendar management for team members, scheduling appointments, meetings, and events with precision
• Prepare correspondence, reports, and documents utilizing Microsoft Office Suite (Word, Excel) and other productivity software
• Maintain filing systems—both electronic and physical—ensuring easy retrieval of documents and compliance with organizational standards
• Assist with office management duties such as ordering supplies, maintaining equipment, and supporting overall office organization
• Provide excellent customer service by responding promptly to inquiries via phone or email, demonstrating strong phone etiquette and client communication skills

Requirements

• Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail
• Proficiency in Microsoft Office applications (Word, Excel) and familiarity with spreadsheets for data management
• Experience with QuickBooks or similar accounting software is highly desirable
• Excellent computer literacy including typing speed, data entry accuracy, and technical proficiency in productivity tools
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Bilingual abilities are a plus to support diverse client interactions and team communication
• Exceptional phone communication skills with a professional demeanor and courteous phone etiquette
• Prior experience in front desk or personal assistant roles is preferred but not required; training will be provided for the right candidate

This is a paid position designed for motivated individuals eager to grow their administrative expertise. If you thrive in a lively environment where your organizational talents make a real impact, we want to hear from you!

Pay: $25.00 - $27.00 per hour

Work Location: In person